Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

DEFINITION

Perform accounting duties and responsibilities involved in financial record keeping and reporting, payroll preparation and processing, and invoicing for assigned area; maintain a variety of accounting records, logs and files; provide assistance to City departments, vendors and the general public in assigned areas; and perform a variety of duties relative to assigned areas of responsibility.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from the Finance Supervisor.

PRIMARY DUTIES--The following are examples of primary duties assigned to positions in this classification. Other related duties and responsibilities may be assigned.

1.  Perform accounting work involved in financial record keeping and reporting for assigned area; verify, balance and adjust payroll records including journal entries; enter data into assigned systems; update City and employee files; create, maintain and generate reports.

2.  Compile payroll data from timesheets and other records; generate computer reports necessary to compute and verify payroll data; review wages and deductions computed; correct errors as necessary to ensure accuracy of payroll; prepare and issue paychecks.

3.  Prepare, reconcile and remit employee payroll and deductions including wage assignments, garnishments, retirement contributions and insurances; prepare and enter payment requests for deduction payments; make payment of Federal and State payroll taxes. Answer employee and staff questions regarding pay, deductions, leave accruals, loan balances and related payroll questions; assist supervisors in application of time and pay regulations; compile current and previous year's earnings for employee wage verifications.

4.  Answer employee and staff questions regarding pay, deductions, leave accruals, loan balances and related payroll questions; assist supervisors in application of time and pay regulations; compile current and previous year’s earnings for employee wage verifications.

5.  Prepare, reconcile and submit weekly, monthly, quarterly, and annual reports related to assigned area; maintain necessary records and logs.

6.  Maintain and update confidential files and computer records related to assigned area.

7.  Provide customer service in person and over the phone; answer questions and provide information; research problems and prepare necessary adjustments.

8.  Track and compile accounting and statistical data for various agencies.

9.  Perform other duties of a similar nature or level.

QUALIFICATIONS

Knowledge of:

Principles and procedures of payroll preparation.

Principles and practices of employee payroll deductions, wage garnishments and related payroll issues.

Methods and techniques of generating payroll reports.

Principles and procedures of financial record keeping and reporting.

Methods and techniques of coding and balancing accounting records.

General accounting, payroll and bookkeeping practices.

General mathematics including addition, subtraction, division and multiplication.

Modern office technology and equipment, including computers and related software applications.

Customer service procedures and principles.

English usage, spelling, grammar and punctuation.

Principles of business letter writing and report generation.

Applicable Federal, State and local codes, laws and regulations.

Ability to:

Perform technical accounting and clerical duties in support of an assigned program.

Collect, compile and research information and data.

Prepare and maintain accurate and confidential records and reports.

Learn, interpret and apply pertinent ordinances, laws, codes, regulations, policies and procedures.

Operate and use modern office equipment including computer and various software applications.

Monitor and track accounting data in assigned area.

Respond to requests and inquiries from the general public and City staff.

Set up and maintain a variety of files and records.

Count, record and reconcile assigned transactions.

Communicate clearly and concisely, both orally and in writing.

Establish and maintain effective working relationships with those contacted in the course of work.

Experience and Training Guidelines

Minimum Requirements:

 Experience:

 Two years (2) of general clerical accounting experience including payroll experience.

 Training:

 Associate’s degree in accounting, finance, business management or related field.

Other combinations of experience and education that meet the minimum requirements may be substituted.

WORKING CONDITIONS

Environmental Conditions:

The job is performed in the following working environment:

Office environment.

Physical Conditions:

The job is characterized by:

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

The following physical activities are very or extremely important in accomplishing the job’s purpose and are performed on a daily basis:

While performing the duties of this job, the employee is required to sit for prolonged periods. The employee is regularly required to see, hear, talk, stand, twist and use repetitive motions in the conduct of work. The employee is also required to perform light lifting.