Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

DEFINITION

Perform duties and responsibilities in support of the City's centralized purchasing program including the purchase of supplies, materials and services; negotiate and establish contracts with vendors; explain and ensure compliance with City purchasing rules, regulations, policies and procedures; and perform a variety of duties relative to assigned areas of responsibility.

JOB CLASSIFICATION

Exempt, Non-Safety Sensitive.

SUPERVISION RECEIVED AND EXERCISED

Receives direction from the Contract Administrator.

PRIMARY DUTIES--The following are examples of primary duties assigned to positions in this classification. Other related duties and responsibilities may be assigned.

1.  Perform duties in support of the City's centralized purchasing program; coordinate competitive solicitation process; develop solicitations; facilitate solicitation openings; evaluate responses and make awards; provide assistance to the Senior Buyer in the development of equipment specifications and solicitations.

2.  Prepare documents and facilitate the purchase order preparation and distribution of assigned commodities; manage warehouse contracts in cooperation with the Warehouse.

3.  Develop and maintain relationships with suppliers, internal and external customers, and other government agencies.

4.  Process claims with vendors for damaged materials; monitor invoices for accuracy; obtain credits where appropriate.

5.  Coordinate activities with other City departments and with outside agencies; consult with departmental representatives on purchasing needs; prepare cost estimates for budget recommendations.

6.  Respond to inquiries from City staff, vendors or outside agencies related to purchasing policies and procedures; clarify specific contract questions and provide guidance on all aspects of process.

7.  Assist and provide back up for the City's Purchasing Card Program.

8.  Provide assistance to City Warehouse by issuing inventory and stocking receipt of goods; participate in the annual physical inventory of the warehouse.

9.  Prepare and maintain a variety of records and logs; prepare a variety of reports.

10.  Perform other duties of a similar nature or level.

QUALIFICATIONS

Knowledge of:

Operations, services and activities of a centralized procurement program.

Purchasing procedures and practices.

Principles and practices of contract negotiation and administration.

Principles and practices of a formal solicitation process.

Supplies, services and equipment typically used in municipal services and the sources for such products.

Warehousing methods and practices including inventory control procedures.

Modern office technology and equipment, including computers and related software applications.

Applicable tools and equipment operations.

Applicable Federal, State and local codes, laws and regulations.

Ability to:

Perform duties in support of a centralized procurement program.

Assist in warehousing, stores, and buying operations and services.

Evaluate quality and price of products to judge suitability of goods and alternatives offered.

Coordinate formal bid and contract processes.

Develop new sources of supply.

Ensure compliance with City and mandated procurement rules, regulations and standards.

Operate and use modern office equipment including computer and various software applications.

Maintain accurate procurement records.

Communicate clearly and concisely, both orally and in writing.

Establish and maintain effective working relationships with those contacted in the course of work.

Speak, read, comprehend, and write the English language fluently.

Experience and Training Guidelines

Equivalent to:

 Experience:

 Three (3) years of increasingly responsible professional procurement experience.

 Training:

 High School Diploma or G.E.D. supplemented by specialized training in purchasing, finance, accounting, business administration, public administration or a related field.

Other combinations of experience and education that meet the minimum requirements may be substituted.

License or Certificate

Possession of, or ability to obtain, certification as a Professional Public Buyer is desirable.

Possession of, or ability to obtain, a valid Colorado driver’s license.

WORKING CONDITIONS

Environmental Conditions:

The job is performed in the following working environment:

Office environment; exposure to computer screens.

Physical Conditions:

The job is characterized by:

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

The following physical activities are very or extremely important in accomplishing the job’s purpose and are performed on a daily basis:

While performing the duties of this job, the employee is required to sit for prolonged periods. The employee is regularly required to see, hear, talk, stand, twist and use repetitive motions in the conduct of work. The employee is also required to perform light lifting.