Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Perform technical duties and responsibilities in support of the City's planning and development program; provide public assistance in planning related matters; provide technical and clerical support to professional planning staff; process and issue permits; and perform a variety of duties relative to assigned areas of responsibility.
JOB CLASSIFICATION
Non-Exempt, Non-Safety Sensitive.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the Zoning Supervisor.
PRIMARY DUTIES--The following are examples of primary duties assigned to positions in this classification. Other related duties and responsibilities may be assigned.
1. Respond to questions and provide information to the public over the phone and at the counter; communicate procedures and regulations including those for land use applications and zoning codes; research information for customers as required.
2. Process, coordinate or assist with review of zoning requests, development proposals and applications; ensure compliance with submittal requirements; direct submittal packet to appropriate planning staff or route to other divisions as required.
3. Process and issue a variety of permits including fence, home occupation, and sign permits; process for change of use and temporary use permits; issue planning clearances within established guidelines; track permits.
4. Process subdivision plat recordation; address new plats; coordinate with developers for new street and subdivision names; maintain a list of street names to prevent duplication.
5. Provide technical support to planning staff; assist with documentation for projects and presentations; prepare maps, visual display materials, and other graphics in support of planning activities as needed.
6. Research, collect, compile, record and summarize technical, statistical, and demographic data; establish and maintain manual and computerized files, records and databases for use by department staff and the public.
7. Prepare reports and studies as directed; provide technical support in determining social, economic, population, and land use data and trends; prepare written reports on various planning matters.
8. Ensure timely and accurate preparation and delivery of public and legal notices to the City Clerk, property owners, and others as required and directed; may be required to post and retrieve public notice signs.
9. Process reports and public hearing documents for review agencies, City staff, Planning Commission, Board of Appeals, Historic Preservation Board, and City Council.
10. Perform a variety of general clerical duties in support of the Planning Division.
QUALIFICATIONS
Knowledge of:
Operations, services and activities of a community planning and development program.
Basic report writing, research methods and data compilation techniques and practices.
Principles of record keeping.
Rules and regulations governing the issuance of planning permits and applications.
Modern office methods, practices, procedures including computer equipment and supporting word processing, graphics, and spread sheet applications.
Methods and techniques of preparing maps and related visual graphics.
Customer services techniques and procedures.
Mathematical skills.
Pertinent Federal, State and local codes, laws and regulations.
Ability to:
Perform technical duties in support of a community planning and development program.
Review and route planning applications and requests.
Learn, understand, interpret, and explain pertinent laws, codes, ordinances, and regulations related to the growth plan and zoning.
Establish, maintain, and update records, logs, and files.
Compile and analyze technical and statistical information.
Prepare clear and concise technical reports.
Read and record maps and plats.
Respond effectively to inquiries and requests for service.
Operate modern office equipment including computer equipment and supporting word processing, graphics and spreadsheet applications.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Experience and Training Guidelines
Minimum requirements:
Experience:
One year of urban planning and zoning technical support experience.
Training:
High school diploma or G.E.D.
Other combinations of experience and education that meet the minimum requirements may be substituted.
WORKING CONDITIONS
Environmental Conditions:
The classification is performed in the following working environment:
Office environment.
Physical Conditions:
The job is characterized by:
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
The following physical activities are very or extremely important in accomplishing the classification’s purpose and are performed on a daily basis:
While performing the duties of this job, the employee is required to sit for prolonged periods. The employee is regularly required to see, hear, talk, stand, twist and use repetitive motions in the conduct of work. The employee is also required to perform light lifting.