Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Direct, manage, supervise and coordinate the activities and operations of the Recreation Division within the Parks and Recreation Department including youth and adult sports, aquatics and senior recreation programs, special events and facilities maintenance; coordinate assigned activities with other divisions, departments and outside agencies; provide highly responsible and complex administrative support to the Parks and Recreation Director.
JOB CLASSIFICATION
Exempt, Safety Sensitive.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from the Parks and Recreation Director.
Exercises direct supervision over assigned recreation staff.
PRIMARY DUTIES--The following are examples of primary duties assigned to positions in this classification. Other related duties and responsibilities may be assigned.
1. Manage assigned staff and functions through subordinate supervisors; recommend and approve new hires, terminations and disciplinary actions; ensure training and staff development activities; manage staffing costs.
2. Oversee and participate in the development and administration of the division's annual budget; participate in the forecast of funds needed for staffing, equipment, materials and supplies; prepare budget reports and requests; monitor and approve expenditures; implement adjustments.
3. Prepare, review, and analyze a variety of reports and applications for department and management staff and outside agencies; prepare award applications for professional associations; evaluate data and communicate activity levels using spreadsheets, graphs, and other aids; make recommendations related to efficiency and effectiveness of service delivery methods and procedures.
4. Recommend and assist in the implementation of goals and objectives for assigned programs and functions; implement policies and procedures; evaluate operations and activities of assigned responsibilities; recommend improvements and modifications.
5. Oversee capital improvement projects and other major projects; coordinate with other departments, contractors, and staff; develop bid specifications, budget and preliminary plans; inspect progress; approve purchases and resource allocations.
6. Coordinate, develop and implement the division marketing plan including the preparation of seasonal program brochures and other specialty publications, radio, television and print media presentations.
7. Manage license and certification records for staff; oversee and coordinate necessary training and development; design, develop and produce related materials, programs, and policies.
8. Provide customer service for all users and employees; handle difficult or sensitive requests; provide support and troubleshoot problems; resolve complaints effectively and efficiently.
9. Oversee facility use; provide clarification and rulings on facility and park use guidelines, fees, and charges; schedule park facilities for department use as well as for use by school districts, community organizations and the public; develop and facilitate ongoing maintenance needs and guidelines; determine fee schedules.
10. Represent the Recreation Division to other departments, elected officials and outside agencies; develop partnerships with community and governmental sources; coordinate assigned activities with those of other departments and outside agencies and organizations.
11. Perform other duties of a similar nature or level.
QUALIFICATIONS
Knowledge of:
Principles of supervision and training.
Principles of budget preparation and administration.
Operational characteristics, services and activities of a municipal recreation and leisure services program.
Principles and practices of recreation program development and administration.
Marketing theories, principles and practices and their application to recreation programs.
Customer service principles and problem resolution techniques.
Various community, recreation and leisure services and their proper implementation into existing programs.
Principles and practices of record keeping.
English usage, spelling, grammar and punctuation.
Modern office technology and equipment, including computers and related software applications.
Applicable Federal, State and local codes, laws and regulations.
Ability to:
Oversee, direct and coordinate the work of assigned staff.
Oversee and participate in the management of a comprehensive recreation and leisure services program.
Prepare, monitor, and administer budgets.
Plan and coordinate recreation programs that meet community needs.
Elicit community and organizational support for recreation programs.
Respond to requests and inquiries from the general public and City employees.
Prepare clear and concise administrative and financial reports.
Participate in the development and administration of division goals, objectives and procedures.
Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
Research, analyze and evaluate new service delivery methods and techniques.
Comply with Payment Card Industry (PCI) standards for handling and securing payment card information.
Establish and maintain accurate records, logs, and files.
Interpret and apply Federal, State and local policies, laws and regulations.
Operate and use modern office equipment including computer and various software applications.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Speak, read, comprehend, and write the English language fluently.
Experience and Training Guidelines
Equivalent to:
Experience:
Five (5) years of increasingly responsible recreation program development experience including two (2) years of administrative and supervisory responsibility.
Training:
Bachelor’s degree from an accredited college or university with major course work in recreation administration, business administration, leisure studies or a related field.
Other combinations of experience and education that meet the minimum requirements may be substituted.
License or Certificate
Possession of, or ability to obtain, a valid Colorado driver’s license.
Possession of, or ability to obtain, Park and Recreation Professional certification is desirable.
Possession of, or ability to obtain, the City of Grand Junction Leadership Track certification within two (2) years of appointment.
WORKING CONDITIONS
Environmental Conditions:
The job is performed in the following working environment:
Office environment; exposure to computer screens.
Physical Conditions:
The job is characterized by:
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. |
The following physical activities are very or extremely important in accomplishing the job’s purpose and are performed on a daily basis:
While performing the duties of this job, the employee is required to sit for prolonged periods. The employee is regularly required to see, hear, talk, stand, twist and use repetitive motions in the conduct of work. The employee is also required to perform light lifting.
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