Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Direct, manage, supervise and coordinate the activities and operations of the Financial Operations Division including accounting, financial reporting, investment, treasury management, debt management, purchasing stores and fleet, utility billing, revenue collection, court administration, parking control, and sales tax administration; coordinate assigned activities with other City departments, divisions, and outside agencies; and provide highly responsible and complex administrative support to the City Manager.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the City Manager.
Exercises direct supervision over supervisory, professional, technical and clerical staff.
PRIMARY DUTIES--The following are examples of primary duties assigned to positions in this classification. Other related duties and responsibilities may be assigned.
1. Assume management responsibility for all services and activities of the Financial Operations Division including accounting, financial reporting, investment, treasury management, debt management, purchasing stores and fleet, utility billing, revenue collection, court administration, parking control, and sales tax administration; recommend and administer policies and procedures.
2. Manage the development and implementation of the Financial Operations Division’s goals, objectives, policies, and priorities for assigned programs; recommend and administer policies and procedures.
3. Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; recommend, within departmental policy, appropriate service and staffing levels; allocate resources accordingly.
4. Plan, direct, coordinate, through subordinate level staff, the Division’s work plan; assign projects and programmatic areas of responsibility; review and evaluate work products, methods and procedures; meet with staff to identify and resolve problems.
5. Assess and monitor work load, administrative and support systems and internal reporting relationships; identify opportunities for improvement; direct and implement change.
6. Select, train, motivate and evaluate financial operations personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures.
7. Evaluate system software applications; direct the development and enhancement of system applications; direct the implementation of system modifications and changes.
8. Oversee cash and investment management; oversee debt management.
9. Establish, maintain, evaluate, and oversee internal control structures in accordance with generally accepted accounting principles, governmental accounting, and financial reporting standards; ensure audit compliance.
10. Develop and maintain the financial reporting system; prepare various financial reports and statements as requested by the Deputy City Manager, City Manager, and City Council; direct the preparations of the financial reports as required by law; provide financial support and assistance to City Departments.
11. Explain, justify, and defend division programs, policies, and activities; negotiate and resolve sensitive and controversial issues.
12. Represent the Financial Operations Division to other City departments and divisions, elected officials, and outside agencies and organizations as directed by the City Manager; attend City Council Workshops and Meetings as directed by the City Manager.
13. Provide staff assistance to the City Manager; prepare and present staff reports and other necessary correspondence.
14. Participate on and provide staff support to a variety of boards, commissions, and committees; attend and participate in professional group meetings; stay abreast of new trends and innovations in the professional fields affecting the Financial Operations division.
15. Coordinate the development and presentation of the City-wide budget; organize and enhance the systems, processes, policies, and procedures used throughout the organization for developing and tracking the City’s operating and capital budget; prepare and distribute guidelines for all facets of the City’s budget development, input, review, modification, and presentation processes.
16. Develop projection methods and recommendations for the City's primary sources of revenues; update and balance long range financial projections.
QUALIFICATIONS
Knowledge of:
Operational characteristics, services and activities of a comprehensive municipal financial operations program.
Principles and practices of program development and administration.
Principles and practices of financial management, budget preparation and administration, accounting, reporting and record keeping.
Principles and practices of customer service, municipal and utility billing, municipal court administration and parking,
Principles and practices of procurement and fleet management.
Principles and practice of municipal sales tax administration and collection.
Organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs.
Research methods and sources of information related to a broad range of municipal program, services, and administration.
Principles of supervision, training and performance evaluation.
Automated financial information systems and integrated business office software.
Pertinent Federal, State, and local laws, codes and regulations.
Methods and techniques of effective administration and financial report preparation and presentation.
Recent developments, current literature, and sources of information related to a broad range of municipal programs.
Ability to:
Oversee and participate in the management of a comprehensive financial operations program.
Oversee, direct and coordinate the work of lower level staff.
Select, supervise, train and evaluate staff.
Participate in the development and administration of division goals, objectives and procedures.
Prepare and administer program budgets.
Prepare clear and concise administrative and financial reports.
Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
Research, analyze and evaluate new service delivery methods and techniques.
Interpret and apply Federal, State and local policies, laws and regulations.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Experience and Training Guidelines
Minimum Requirements:
Experience:
Five years of increasingly responsible accounting and finance experience including two years of management and administrative responsibility.
Training:
Equivalent to a Bachelors degree from an accredited college or university with major course work in accounting, finance, business or public administration or related field.
Other combinations of experience and education that meet the minimum requirements may be substituted.
WORKING CONDITIONS
Environmental Conditions:
The job is performed in the following working environment:
Office environment.
Physical Conditions:
The job is characterized by:
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
The following physical activities are very or extremely important in accomplishing the classification’s purpose and are performed on a daily basis:
While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk, hear, see and demonstrate manual dexterity. The employee is also required to perform light lifting.