Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Direct, manage, supervise, and coordinate division programs and operations of the Finance Department including accounting, financial reporting, grant management, and sales tax administration; coordinate assigned activities with other City departments, divisions, and outside agencies; and provide highly responsible and complex administrative support to the Finance Director.
JOB CLASSIFICAITON
Exempt, Non-Safety Sensitive.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the Chief Financial Officer.
Exercises direct supervision over supervisory, professional, technical, and clerical staff.
PRIMARY DUTIES--The following are examples of primary duties assigned to positions in this classification. Other related duties and responsibilities may be assigned.
1. Assume management responsibility for assigned Finance Department division activities and services.
2. Participate in the development and implementation of the goals, objectives, policies, and priorities for assigned programs; recommend and administer policies and procedures.
3. Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; recommend, within departmental policy, appropriate service and staffing levels; allocate resources accordingly.
4. Plan, direct, coordinate, through subordinate level staff, the Division’s work plan; assign projects and programmatic areas of responsibility; review and evaluate work products, methods and procedures; meet with staff to identify and resolve problems.
5. Assess and monitor workload, administrative and support systems and internal reporting relationships; identify opportunities for improvement; recommend and implement change.
6. Select, train, motivate and evaluate personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures.
7. Evaluate system software applications; direct the development and enhancement of system applications; direct the implementation of system modifications and changes.
8. Establish, maintain, evaluate, and manage internal control structures in accordance with generally accepted accounting principles, governmental accounting, and financial reporting standards; ensure audit compliance.
9. Develop and maintain the financial reporting system; prepare various financial reports and statements as requested by the Finance Director; direct the preparations of the financial reports as required by law; provide financial support and assistance to City Departments.
10. Develop, administer, and monitor all aspects of the sales and use tax program; interpret Sales and Use Tax Ordinances and research and prepare administrative regulations, amendments and formal interpretations of the sales and use tax code.
11. Supervise public education regarding sales and use tax laws; design and produce tax seminars to enhance the business communities understanding of codes and regulations, review and oversee publication of tax information guides.
12. Supervise the enforcement and collection of outstanding liabilities comprised of tax, penalty and interest through a variety of methods; carry out all actions necessary for final enforcement duties including court summons, tax assessments, garnishment notices, seizure warrants, etc.; appear and provide testimony in court as necessary.
13. Develop and oversee City's Audit Program; plan, perform and complete audits of businesses for compliance with City Sales and Use Tax Code, franchise fee agreements, municipal contracts and departmental procedures; document and report all audit findings; determine scope, sampling methods, and procedures for audits; review prior audit files and applicable industry standards and court decisions; act as the lead auditor in completion of all audits; conduct audit meetings with the businesses and their respected financial and legal representatives.
14. Oversee cash management.
15. Assist with investment and debt management.
16. Assist with the coordination and development of the City-wide budget.
17. Maintain long range financial projections.
18. Represent the Financial Department to other City departments and divisions, elected officials, outside agencies and organizations as directed by the Finance Director.
19. Provide staff assistance to the Finance Director; prepare and present staff reports and other necessary correspondence.
20. Participate on and provide staff support to a variety of boards, commissions, and committees; attend and participate in professional group meetings; stay abreast of new trends and innovations in the professional fields affecting the Finance Department.
QUALIFICATIONS
Knowledge of:
Operational characteristics, services, and activities of a comprehensive municipal financial operations program.
Principles and practices of program development and administration.
Generally accepted accounting principles, government accounting standards, and their application to municipal accounting activities.
Principles and practices of financial management, municipal budget preparation and administration, auditing accounting, financial analysis, financial reporting and record keeping.
Grant funding and administration practices.
Principles and practice of municipal sales tax administration and collection.
Organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs.
Research methods and sources of information related to a broad range of municipal program, services, and administration.
Principles of supervision, training and performance evaluation.
Automated financial information systems and integrated business office software.
Pertinent Federal, State, and local laws, codes and regulations.
Methods and techniques of effective administration and financial report preparation and presentation.
Recent developments, current literature, and sources of information related to a broad range of municipal programs.
Ability to:
Participate in the management of a comprehensive finance department.
Oversee, direct, and coordinate the work of staff.
Select, supervise, train, and evaluate staff.
Participate in the development and administration of division goals, objectives, and procedures.
Prepare and administer program budgets.
Prepare clear and concise administrative and financial reports.
Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
Research, analyze and evaluate new service delivery methods and techniques.
Interpret and apply Federal, State, and local policies, laws, and regulations.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Speak, read, comprehend, and write the English language fluently.
Experience and Training Guidelines
Minimum Requirements:
Experience:
Five (5) years of increasingly responsible accounting and finance experience including two (2) years of management and administrative responsibility.
Training:
Bachelor’s degree from an accredited college or university with major course work in accounting, finance, business or public administration or related field.
Other combinations of experience and education that meet the minimum requirements may be substituted.
License or Certificate
Possession of, or ability to obtain, the City of Grand Junction Leadership Track certification within two (2) years of appointment.
WORKING CONDITIONS
Environmental Conditions:
The job is performed in the following working environment:
Office environment.; exposure to computer screens.
Physical Conditions:
The job is characterized by:
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
The following physical activities are very or extremely important in accomplishing the classification’s purpose and are performed daily:
While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk, hear, see and demonstrate manual dexterity. The employee is also required to perform light lifting.