Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Perform a variety of routine to complex administrative and technical work related to the City’s Human Resources function; serve as the first point of contact for employees and the public; assist with full cycle recruiting and onboarding.
JOB CLASSIFICATION
Non-Exempt, Non-Safety Sensitive.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from the Deputy Human Resources Director.
PRIMARY DUTIES--The following are examples of primary duties assigned to positions in this classification. Other related duties and responsibilities may be assigned.
1. Serve as the first point of contact for employees and the public; respond to a wide variety of questions from managers, employees, applicants and customers regarding various employee programs, benefits, recruitments, and policies.
2. Create recruitment files and job postings; assist with interview questions; set up recruitment steps and move applicants through the hiring process; schedule interviews and conduct various practical assessments; assist applicants with questions; close recruitment files and purge electronic and hard-copy recruitment files per retention schedule.
3. Perform driving record checks, background investigations, and reference checks; coordinate drug testing and other pre-employment tests.
4. Conduct new hire orientations; prepare orientation packets and assist employees to complete and submit forms within required deadlines.
5. Process City wide payroll information to include new hires, position changes, salary changes, benefit changes and separations; process benefit changes on vendor websites, run reports to ensure accuracy.
6. Process purchasing card payments and invoices for the department and assist the Finance department to reconcile benefit invoices; manage the department’s office supplies.
7. Update the human resources pages on the City’s intranet and internet.
8. Scan and file employee paperwork.
9. Ensure compliance with required legal postings at each City facility.
10. Conduct periodic surveys related to human resources projects to include salary and fringe benefit surveys.
11. Participate on employee committees.
12. Perform other duties of a similar nature or level.
Experience and Training Guidelines
Minimum Requirements:
Experience:
Two (2) years of experience providing technical and administrative support in a human resources department or related area.
Training:
High school graduate or equivalent; bachelor's degree from an accredited college or university with major course work in human resources, business administration, public administration, or a related field preferred.
Other combinations of experience and education that meet the minimum requirements may be substituted.
License or Certificate:
Possession of, or ability to obtain, Notary Public Commission.
Knowledge of:
Principles and practices of human resources programs administration.
Knowledge of standard office practices and procedures.
Knowledge of basic mathematics, and correct use of spelling, grammar, and punctuation.
Knowledge of word processing, spreadsheet applications and basic database management.
Principles and practices of record keeping.
Modern office technology and equipment, including computers and related software applications.
Applicable Federal, State, and local codes, laws, and regulations.
Ability to:
Perform professional and technical human resources projects.
Interpret human resources laws, rules, regulations, programs, and policies to employees and the public.
Maintain confidentiality of information.
Respond to requests and inquiries from the public and City employees.
Establish and maintain accurate records, logs, and files.
Interpret and apply Federal, State, and local policies, laws, and regulations.
Operate and use modern office equipment including computer and various software applications.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Speak, read, comprehend, and write the English language fluently.
WORKING CONDITIONS
Environmental Conditions:
The job is performed in the following working environment:
Office environment; exposure to computer screens.
Physical Conditions:
The job is characterized by:
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
The following physical activities are very or extremely important in accomplishing the job's purpose and are performed daily:
While performing the duties of this job, the employee is required to sit for prolonged periods. The employee is regularly required to see, hear, talk, stand, twist and use repetitive motions in the conduct of work. The employee is required to work a variety of hours including evenings and weekends. The employee is also required to perform light lifting.