Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

DEFINITION

Perform a variety of financial and business analysis duties for the organization’s internal service and business enterprise funds; supervise and coordinate work in support of the City’s warehousing and parking operations; maintain financial records and prepare a variety of financial statements and documents; provide highly responsible and complex financial support to management staff.

SUPERVISION RECEIVED AND EXERCISED

Receives general direction from the General Services Director.

Exercises direct supervision over assigned areas and staff.

PRIMARY DUTIES--The following are examples of primary duties assigned to positions in this classification. Other related duties and responsibilities may be assigned.

1.  Plan, prioritize, assign, supervise, and review the work of assigned staff; participate in the selection of assigned staff; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline procedures.

2.  Manage and administer parking and warehouse operations including parking garage operations, meter replacement and maintenance, and centralized storing and warehousing of City equipment, supplies, and materials; administer shipping, receiving and City-wide mail handling and distribution operations.

3.  Perform detailed financial and business operation analysis of data in a variety of enterprise and internal service operations to include long range financial planning, financial analysis and reporting, cost and margin analysis, forecasting revenues and expenditures; identify and report trends, issues, and opportunities for improvement of business processes; provide recommendations and strategic insights based on analysis.

4.  Review accounts payable expenditures, purchase orders, payment authorizations and petty cash payments for valid support, authorization, and account.

5.  Monitor payroll preparation and distribution; complete and review related periodic report preparation and tax disbursements.

6.  Develop, administer, and monitor the components of the financial software system for the various functions in the General Services department including account structure, internal controls, security, reporting, and integration with other software systems and compliance with accounting standards.

7.  Assess internal control environment, structure, and policies; review, develop, recommend, and implement internal financial policies, procedures, and controls.

8.  Develop and administer the department budget for assigned areas; forecast funds needed for staffing, equipment, materials, and supplies; approve expenditures and implement budgetary adjustments as appropriate and necessary; prepare requests and make budget presentations; provide analysis and review of the total department budget; monitor and balance the budget for all funds.

9.  Respond to, investigate, and resolve concerns and/or complaints received from the public, departments and employees and explain applicable City policies.

10.  Coordinate grant management functions and monitor compliance with grant policy.

11.  Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of finance, accounting, procurement, golf operations, solid waste operations and parking systems.

12.  Perform other duties of a similar nature or level.

QUALIFICATIONS

Knowledge of:

Principles of supervision and training.

Methods and techniques of governmental budgeting, accounting, financial management and fixed assets.

Generally accepted accounting principles and their application to municipal accounting activities.

Business concepts including cost analysis, profit margin, cost of sales, inventory control, price setting, marketing, and merchandising.

Principles and practices of general ledger preparation and reconciliation.

Principles and practices of financial analysis, record keeping, auditing, and reporting.

Principles and practices of municipal budget preparation and administration.

Advanced mathematical concepts, including statistical analysis and comparison.

Automated financial information systems and integrated business office software.

Modern office technology and equipment, including computers and related software applications.

Applicable Federal, State, and local codes, laws and regulations.

Ability to:

Oversee, direct, and coordinate the work of assigned staff.

Independently perform the full range of professional accounting and financial analysis functions.

Learn new data platforms.

Interpret and explain City policies and procedures related to various assigned functions.

Research, prepare and analyze financial and accounting records, statements, and reports.

Interpret and apply Federal, State, and local policies, laws and regulations.

Accurately tabulate, record and balance assigned transactions.

Perform budget analysis, preparation, and monitoring.

Prepare a variety of clear and concise analytical and financial summaries, accounting and other reports and written correspondence.

Prepare a variety of financial reports including general ledger analysis, month, and year end statements.

Analyze complex business performance issues and recommend solutions to existing problems.

Operate and use modern office equipment including computer and various software applications.

Communicate clearly and concisely, both orally and in writing.

Establish and maintain effective working relationships with those contacted in the course of work.

Experience and Training Guidelines

Minimum Requirements:

 Experience:

Four (4) years of increasingly responsible professional accounting experience including one (1) year of supervisory experience.

   Training:

Bachelor’s degree from an accredited college or university with major course work in accounting, finance, business administration or a related field.

Other combinations of experience and education that meet the minimum requirements may be substituted.

License or Certificate

Possession of, or ability to obtain, a valid Colorado driver’s license.

WORKING CONDITIONS

Environmental Conditions:

The job is performed in the following working environment:

Office environment.

Physical Conditions:

The job is characterized by:

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

The following physical activities are very or extremely important in accomplishing the job’s purpose and are performed daily:

While performing the duties of this job, the employee is required to sit for prolonged periods. The employee is regularly required to see, hear, talk, stand, twist and use repetitive motions in the conduct of work. The employee is also required to perform light lifting.