Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

DEFINITION

Coordinate the City’s grant funding program; conduct grant research, identify and develop applications for external funding sources meeting organizational needs, and prepare proposals and budgets; monitor programs to ensure compliance with grant regulations; provide administrative and technical support for grant programs; participate in budget development and management of grant funded programs and projects; provide high level responsible staff assistance to the Deputy Finance Director.

JOB CLASSIFICATION

Exempt, Non-Safety Sensitive.

SUPERVISION RECEIVED AND EXERCISED

Receives general direction from the Grant Administrator.

PRIMARY DUTIES--The following are examples of primary duties assigned to positions in this classification. Other related duties and responsibilities may be assigned.

1.  Conduct research and identify grant funding opportunities from public, private, federal, state, and local sources for all City departments with emphasis on public safety operations; disseminate grant information to departments regarding availability of funds to assess interest.

2.  Develop and compose grant proposals to obtain available government and private funding from various programs and projects on behalf of City departments.

3.  Develop recommended policies, procedures, and systems for the effective administration of grants ensuring compliance and effective internal controls.

4.  Provide administrative and technical support for the City’s grant programs; prepare ordinances, resolutions, agendas, agreements and other grant-related documents as directed; establish and maintain tracking system for available grants and completed grant applications; provide training and technical assistance related to all grant activities.

5.  Review grant expenditures for compliance with applicable regulations; monitor grant fiscal records for compliance with grant contracts; review and/or prepare grant required reports and submit as required by the grant documents.

6.  Maintain tracking of grant status for auditing and budgeting purposes; maintain information for statistical reports and assist with grant reconciliations.

7.  Collect data for the review and preparation of reimbursement requests to grant funding agencies; monitor the progress of projects and identify extension needs; communicate extension requests and other information to granting agencies.

8.  Assist in developing and monitoring grant budgets and ensuring compliance with all applicable federal and state accounting and financial reporting requirements.

9.  Maintains knowledge of grant funding policies, regulations, and procedures; disseminates and/or presents changes to departments and advises on the implementation of changes, and on the impact of changes on funded operations.

10.  Assist with special projects and perform other duties of a similar nature or level.

QUALIFICATIONS

Knowledge of:

Grant funding policies, procedures and administration practices.

Grantor web-based application and reporting programs.

Principles and practices of municipal budget preparation and administration.

Principles and practices of organization, management, and financial administration.

Principles and practices of effective public relations.

Principles and practices of report and record maintenance, including metrics and analytics.

Research methods and techniques, and methods of presentation.

English usage, spelling, grammar, and punctuation.

Automated financial information systems and integrated business office software.

Modern office technology and equipment, including computers and related software applications.

Applicable Federal, State and local codes, laws and regulations.

Ability to:

Write and assemble competitive, responsive grant applications.

Research, compile and develop clear, concise and accurate reports and associated documentation.

Properly respond to applications for outside funding and be successful in obtaining funding.

Articulate, demonstrate and train others concerning current laws, standards and best practices as applied to governmental accounting and grants administration.

Establish and maintain accurate, organized and detailed documentation and files for ready access and retrieval.

Establish and maintain effective working relationships with those contacted in the course of work.

Exercise sound judgment and maintain confidentiality regarding critical and sensitive information, records, and reports.

Communicate clearly and concisely, both orally and in writing.

Work independently and following through with assignments with minimal direction.

Speak, read, comprehend, and write the English language fluently.

Experience and Training Guidelines

Minimum Requirements:

 Experience:

 Three (3) years of progressively responsible experience in grant writing and grant administration, preferably in a governmental environment.

 Training:

Bachelor’s degree from an accredited college or university with major course work in accounting, finance, business administration, public administration or a related field.

Other combinations of experience and education that meet the minimum requirements may be substituted.

License or Certificate

Possession of, or ability to obtain, a valid Colorado driver’s license.

WORKING CONDITIONS

Environmental Conditions:

The job is performed in the following working environment:

Office environment; exposure to computer screens.

Physical Conditions:

The job is characterized by:

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

The following physical activities are very or extremely important in accomplishing the job’s purpose and are performed daily:

While performing the duties of this job, the employee is required to sit for prolonged periods. The employee is regularly required to see, hear, talk, stand, twist and use repetitive motions in the conduct of work. The employee is also required to perform light lifting.