Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Manage, supervise, and coordinate the activities and operations of the Real Estate Division within the Engineering Division, departments, and outside agencies; negotiate contractor, supplier, and vendor contracts and prepare financial statements; provide highly responsible and complex administrative support to the Engineering Manager.
JOB CLASSIFICATION
Exempt, Non-Safety Sensitive.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the Engineering Manager.
Exercises direct supervision over supervisory, professional, and technical staff.
PRIMARY DUTIES--The following are examples of primary duties assigned to positions in this classification. Other related duties and responsibilities may be assigned.
1. Oversee and coordinate the services and activities of the Real Estate Division within the Public Works Department; supervise and participate in executing the purchase and disposition of real estate, fixed assets, rights-of-way, easements, park lands, trails, open space, operations facilities, public parking facilities, and other property for neighborhood redevelopment projects.
2. Participate in the development and implementation of goals, objectives, policies, and priorities for assigned programs; recommend and administer policies and procedures.
3. Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; recommend, within departmental policy, appropriate service, and staffing levels.
4. Plan, direct, coordinate and review the work plan for assigned staff; assign work activities, projects and programs: review and evaluate work products, methods and procedures: meet with staff to identify and resolve problems.
5. Select, train, motivate and evaluate assigned personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures.
6. Oversee and participate in the development and administration of the Real Estate Section's annual budget; participate in the forecast of funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures; implement adjustments.
7. Serve as the liaison for the Real Estate Section with other divisions, departments, outside agencies, and the general public; negotiate and resolve sensitive and controversial issues.
8. Provide responsible staff assistance to management staff and the City Council; present a broad variety of analyses, and recommendations on real estate issues; prepare staff reports, resolutions, and ordinances; provide opinions, testimony, and recommendations at public hearings and City Council sessions.
9. Administer the procurement of assets, goods, and professional services for the Real Estate Division; prepare bid specifications, bid documents, and requests for proposals; negotiate with and hire consultants; write, execute, authorize and approve professional services agreements.
10. Administer and manage the City's real estate portfolio; review and analyze proposals; develop and implement marketing techniques and sales initiatives.
11. Supervise, oversee and participate in the preparation of market analysis to determine real estate values and the fiscal impacts of purchasing, selling, or leasing real estate.
12. Manage and supervise the development and administration of Special Improvement District procedures; prepare project cost estimates and petitions; schedule and provide testimony at public hearings.
13. Interpret title evidence, laws, drawings, maps, appraisal procedures, and eminent domain procedures; present and explain evidence and opinions.
14. Provide site selection services and recommendations on designs and schematics for a broad variety of facilities; prepare feasibility reports and cost analysis; evaluate environmental conditions; establish plans for project specifications and real estate negotiations.
15. Supervise and oversee the review of proposed public and private land uses and developments to ensure conformance with codes, regulations, and statutory laws; provide advice to land use planners, property owners, and real estate development personnel.
16. Provide responsible staff assistance to the Engineering Manager; conduct a variety of organizational studies, investigations, and operational studies; recommend modifications to programs, policies and procedures as appropriate.
17. Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of real estate and surveying.
QUALIFICATIONS
Knowledge of:
Operations, services, and activities of a comprehensive Real Estate and Surveying program.
Principles and practices of program development and administration.
Principles and practices of budget preparation and administration.
Principles of supervision, training, and performance evaluation.
Principles, techniques, methods, practices, and legal requirements for partial and total acquisitions for all types of real estate interests.
Negotiating principles and practices.
Principles, practices, and procedures of real estate title search.
Legal and real estate terminology and conditions of title.
Procedures and techniques for correct legal document preparation.
Topographic and Real property surveying principles and practices.
Real estate management principles and practices.
Property appraisal principles and practices.
Principles of right-of-way acquisition.
Principles of real estate valuation.
Current issues and sources of information related to property acquisition and right-of-ways.
Basic principles of mathematics as applied to survey work.
Financial techniques, methods, and practices.
Pertinent Federal, State and local laws, codes and regulations.
Ability to:
Manage, supervise and coordinate the City's Real Estate and Surveying programs.
Supervise, direct and coordinate the work of staff.
Select, supervise, train and evaluate staff.
Participate in the development and administration of program goals, objectives and procedures.
Prepare and administer large program budgets.
Prepare clear and concise technical, administrative, and financial reports.
Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
Research, analyze and evaluate new service delivery methods and techniques.
Conduct and mediate real property transactions.
Determine right-of-way and easement requirements.
Perform title searches and prepare property appraisals.
Read, interpret and write legal descriptions.
Read and interpret maps, survey notes, legal descriptions of property, plot plans and profiles.
Interpret and apply applicable Federal, State and local policies, laws and regulations.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Experience and Training Guidelines
Minimum Requirements:
Experience:
Five (5) years of experience in the acquisition, sale, and management of real estate. including one year of administrative or supervisory responsibility.
Training:
Equivalent to a Bachelor’s degree from an accredited college or university with major course work in real estate, business administration, public administration, or a related field.
Other combinations of experience and education that meet the minimum requirements may be substituted.
License or Certificate
Possession of, or ability to obtain, a Colorado driver's license.
Possession of, or ability to obtain, a Colorado Real Estate Broker license.
Possession of, or ability to obtain, a Colorado Certified General Appraiser license.
WORKING CONDITIONS
Environmental Conditions:
The job is performed in the following working environment:
Office environment and field environment.
The following condition(s) may be present on a continuing basis:
Local Travel |
Physical Conditions:
The job is characterized by:
Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work. |
The following physical activities are very or extremely important in accomplishing the job’s purpose and are performed on a daily basis:
While performing the duties of this job, the employee is required to walk, stand, sit, kneel, squat, stoop, see, hear, speak, demonstrate manual dexterity and perform light lifting.