Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Develop and manage the administration of grant funds for the City; conduct research and identify funding opportunities from public, private, federal, state, and local sources; provide technical grant support to City departments; provide financial oversight for administration of grant funds; serve as a liaison with granting agencies.
JOB CLASSIFICATION
Exempt, Non-Safety Sensitive.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Deputy Finance Director.
Exercises functional and technical supervision over Grant Specialist position.
PRIMARY DUTIES--The following are examples of primary duties assigned to positions in this classification. Other related duties and responsibilities may be assigned.
1. Provide financial oversight for administration of grant funds to ensure compliance and internal controls; conduct routine monitoring and mock audits to identify and correct problems; compile statistical data pertaining to grant activities, prepare status, quarterly, and year-end reports in accordance with grant guidelines; establish and maintain a record system for grants and associated files and records.
2. Develop and manage the administration of grant funds to include strategies, software, and processes and procedures.
3. Lead and train the work of assigned staff responsible for managing grants for the organization.
4. Conduct research and identify funding opportunities from public, private, federal, state, and local sources; disseminate grant information and availability of funds to departments.
5. Provide support to Department Directors and other assigned staff on grant proposals, applications, reporting, ordinances, resolutions, agendas, agreements, presentations, and compliance; provide grant training and technical assistance.
6. Serve as a liaison with granting agencies to include communication, meetings and resolving grant issues; represent the City with external interests such as auditors, banking institutions, investment companies, funding agencies, community partners representatives, and state regulators.
7. Participate in the annual budget development process; prepare grant budgets, budget amendments, budget change forms, and other related documents.
8. Attend and participate in professional group meetings; stay abreast of new trends and innovations in grant management and administration.
9. Perform other duties of a similar nature or level.
QUALIFICATIONS
Knowledge of:
Grant funding and administration practices.
Grantor web-based application and reporting programs.
Principles and practices of municipal budget preparation and administration.
Principles and practices of organization, management, and financial administration.
Principles and practices of effective public relations.
Principles and practices of report and record maintenance, including metrics and analytics.
Research methods and techniques, and methods of presentation.
Business English, grammar, punctuation, and spelling; the application of such to a variety of formats, styles, and editing principles and techniques.
Automated financial information systems and integrated business office software.
Modern office technology and equipment, including computers and related software applications.
Applicable Federal, State, and local codes, laws, and regulations.
Ability to:
Write and assemble competitive, responsive grant applications.
Research, compile and develop clear, concise, and accurate reports and associated documentation.
Properly respond to applications for outside funding and to be successful in obtaining funding.
Articulate, demonstrate, and train others concerning current laws, standards and best practices as applied to governmental accounting and grants administration.
Establish and maintain accurate, organized, and detailed documentation and files for ready access and retrieval.
Establish and maintain effective working relationships with those contacted in the course of work.
Exercise sound judgment and maintain confidentiality regarding critical and sensitive information, records, and reports.
Communicate clearly and concisely, both orally and in writing.
Interface with City consultants, department heads, grant project coordinators, granters, elected officials, and the public.
Work independently and following through with assignments with minimal direction.
Speak, read, comprehend, and write the English language fluently.
Experience and Training Guidelines
Equivalent to:
Experience:
Four (4) years of progressively responsible experience in grant writing, grant administration, and grant management.
Training:
Bachelor’s degree from an accredited college or university with major course work in accounting, finance, business administration, public administration, or a related field.
Other combinations of experience and education that meet the minimum requirements may be substituted.
License or Certificate
Possession of, or ability to obtain, a valid Colorado driver’s license.
WORKING CONDITIONS
Environmental Conditions:
The job is performed in the following working environment:
Office environment; exposure to computer screens.
Physical Conditions:
The job is characterized by:
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.
The following physical activities are very or extremely important in accomplishing the job’s purpose and are performed daily:
While performing the duties of this job, the employee is required to sit for prolonged periods. The employee is regularly required to see, hear, talk, stand, twist, and use repetitive motions in the conduct of work. The employee is also required to perform light lifting.