Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Direct, manage, supervise, and coordinate the activities and operations of the Facilities, Custodial Services, and Parking divisions within the General Services Department; coordinate assigned activities with other divisions, departments and outside agencies; provide highly responsible and complex administrative support to the Deputy General Services Director.
JOB CLASSIFICATION
Exempt, Non-Safety Sensitive.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from the Deputy General Services Director.
Exercises direct supervision over assigned facilities, custodial, and parking staff.
PRIMARY DUTIES-- The following are examples of primary duties assigned to positions in this classification. Other related duties and responsibilities may be assigned.
1. Manage assigned staff and functions through subordinate supervisors; recommend and approve new hires, terminations, and disciplinary actions; ensure training and staff development activities; manage staffing costs.
2. Oversee and coordinate the services and activities of the Facilities, Custodial, and Parking divisions including the development of project goals and outcomes; establishment of schedules, means and methods for cross departmental projects, facility maintenance and construction, custodial maintenance, and parking services and activities.
3. Participate in the development and implementation of goals, objectives, policies, and priorities for assigned programs; develop long-range business plans; recommend and administer policies and procedures.
4. Plan, coordinate, implement, and review a variety of maintenance, repair, and reconstruction activities in area of assignment; develop project goals and outcomes; determine priorities and allocate resources; coordinate work crew activities with other crews, divisions, and departments as well as outside agencies and contractors.
5. Oversee and participate in the development and administration of the annual budget for the Facilities, Custodial, and Parking divisions; participate in the forecast of funds needed for staffing, equipment, materials, and supplies; evaluate cost-saving or revenue-producing approaches; monitor and approve expenditures; implement adjustments.
6. Plan, implement, and coordinate the replacement of existing facilities and building equipment; participate in the full range of operations, maintenance, repair, and construction duties including to perform the most difficult duties assigned to the work unit.
7. Perform detailed financial and business operation analysis of data in areas of assignment to include long range financial planning, financial analysis and reporting, cost, and margin analysis, forecasting revenues and expenditures; identify and report trends, issues, and opportunities for improvement of business processes; provide recommendations and strategic insights based on analysis.
8. Serve as the liaison for the General Services department with other divisions, departments, outside agencies, and the general public; respond to and resolve difficult and sensitive inquiries and complaints; receive, research, and respond to requests for service and information; establish and maintain cooperative working relationships with regulatory agencies.
9. Provide responsible staff assistance and technical expertise to the Deputy Director of General Services; recommend modifications to facility, custodial, and parking programs, policies, and procedures as appropriate.
10. Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of facility and custodial management and parking services.
11. Perform other duties of a similar nature or level.
QUALIFICATIONS
Knowledge of:
Principles of supervision and training.
Principles of budget preparation and administration.
Operations, services, and activities of a comprehensive custodial and building maintenance program.
Modern and complex principles and practices of construction and repair work.
Modern and complex principles and practices of parking systems.
Methods, practices, materials, tools, and equipment common to building repair and cleaning.
Types and level of maintenance and repair activities generally performed in a facility maintenance program.
Elements of construction technology as they relate to assigned construction, maintenance, and repair activities.
Principles and practices of program development and administration.
Customer service principles and problem resolution techniques.
Recent developments, current literature and information related to street and other infrastructure maintenance, construction technology and energy management.
Occupational hazards and standard safety precautions necessary in the work.
English usage, spelling, grammar, and punctuation.
Modern office technology and equipment, including computers and related software applications.
Applicable tools and equipment operations.
Applicable Federal, State, and local codes, laws, and regulations.
Ability to:
Oversee, direct, and coordinate the work of assigned staff.
Participate in the development and administration of program goals, objectives, and procedures.
Prepare, monitor, and administer budgets.
Respond to requests and inquiries from the general public and City employees.
Prepare clear and concise technical, administrative, and financial reports.
Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
Research, analyze and evaluate new service delivery methods and techniques.
Interpret and work from sketches, penciled layouts, blueprints and prepare plans for minor projects.
Establish and maintain accurate records, logs, and files.
Interpret and apply Federal, State, and local policies, laws and regulations.
Operate and use modern office equipment including computer and various software applications.
Communicate clearly and concisely, both orally and in writing.
Speak, read, comprehend, and write the English language fluently.
Establish and maintain effective working relationships with those contacted in the course of work.
Experience and Training Guidelines
Minimum Requirements:
Experience:
Four (4) years of increasing responsible construction and facility maintenance experience including two (2) years of administrative and supervisory responsibility.
Training:
Bachelor’s Degree from an accredited institution with course work in construction technology, business administration, environmental sciences, or a related field.
Other combinations of experience and education that meet the minimum requirements may be substituted.
License or Certificate
Possession of, or ability to obtain, a valid Colorado driver’s license.
Possession of, or ability to obtain, the City of Grand Junction Leadership Track certification within two (2) years of appointment.
WORKING CONDITIONS
Environmental Conditions:
The job is performed in the following working environment:
Office environment; exposure to computer screens.
Physical Conditions:
The job is characterized by:
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.
The following physical activities are very or extremely important in accomplishing the classification’s purpose and are performed daily:
While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk, hear, see and demonstrate manual dexterity. The employee is also required to perform light lifting.