Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Manage, plan, and supervise the activities and operations of assigned programs of the Police Department to include civilian services, volunteer services, lab services and the drone program; coordinate assigned activities with other departments and outside agencies; provide highly responsible and complex staff assistance to assigned Deputy Police Chief.
JOB CLASSIFICATION
Exempt, Safety Sensitive.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from assigned Deputy Police Chief.
Exercises direct supervision over assigned professional and technical staff.
PRIMARY DUTIES--The following are examples of primary duties assigned to positions in this classification. Other related duties and responsibilities may be assigned.
1. Plan, prioritize, assign, supervise, and review the work of assigned staff; participate in the selection of assigned staff; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline procedures.
2. Participate in the development and administration of the assigned budget; participate in the forecast of funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures; implement adjustments.
3. Attend and participate in Command Staff meetings and serve as a Command Staff liaison to personnel in assigned program.
4. Analyze and monitor legislation and regulations to determine effect on assigned programs and services; recommend and implement changes in policy or procedures to ensure compliance with applicable laws and regulations.
5. Participate in the development and implementation of goals, objectives, policies, and priorities for assigned programs; recommend and administer policies and procedures.
6. Monitor, evaluate and identify opportunities for improving service delivery methods and procedures; identify resource needs, recommend, and implement improvements; establish, appropriate service hours and staffing.
7. Perform other duties of a similar nature of level.
When assigned to Civilian Services:
1. Oversee the operational activities of the Records Section including the collection, retention and dissemination of police records and reports; serve as the Police Department’s Custodian of Records.
2. Act as liaison between the Police Legal Advisor and the Professional Standards/Internal Affairs supervisor on all issues related to CORA or CCJRS records requests.
3. Oversee the operational activities of the Volunteer Section; work with the Volunteer Services Coordinator to enhance and strengthen volunteer services and opportunities.
4. Act as liaison with the General Services Department; serve as the Fleet Manager for all department vehicles; oversee building and facility needs to include updates, maintenance, and expansion/construction projects.
5. Research, analyze and monitor crime trends, in association with the ARTIC personnel, provide reports and other relevant information on criminal activity within the City of Grand Junction.
6. Prepare reports and provide support for annual closing activities and statements for the City’s external audit; provide requested information; research problems and prepare necessary adjustments.
When assigned to Lab Services/Technology:
1. Oversee the operational activities of Lab Services; coordinate crime scene investigations; direct the identification, collection, and preservation of physical and digital evidence as well as the performance of physical, chemical, biological, microscopic, digital, and/or instrumental examinations of evidence.
2. Coordinate the development of lab and property facility expansion to meet current needs and prepare for future growth.
3. Assist with CIRT investigations; collect and document physical and digital evidence from law enforcement personnel and others involved in incidents; process and collect physical and digital evidence from crime scenes.
4. Review and approve lab reports prepared by staff stationed at the Colorado Bureau of Investigation (CBI) and the GJPD including the identification of drugs and controlled substances, fingerprint comparisons, crime scene investigation, and digital forensics.
5. Oversee the operational activities of the Unmanned Aerial System (UAS), or Drone program.
6. Troubleshoot and resolve technical and complex problems related to evidence and laboratory equipment and systems; determine needs and recommend solutions; serve as the system administrator for electronic property management and body camera systems.
QUALIFICATIONS
Knowledge of (for Civilian Services):
Operational characteristics, services, and activities of a police records management program.
Modern and complex principles and practices of police records retention and disposition.
Applicable laws governing the retention and dissemination of police reports and records.
Methods and techniques of an enterprise resource planning (ERP) system, including reporting, configuration, and enhancements.
Principles and practices of crime analysis.
Basic principles and concepts of building/facility maintenance.
Principles and practices of program development and administration.
Principles of municipal budget preparation and administration.
Principles of supervision, training, and performance evaluation.
Pertinent Federal, State, and local laws, codes, and regulations.
Principles and procedures of record keeping.
Principles of business letter writing and basic report preparation.
Knowledge of (for Technology/Lab Services):
Operations, services, and activities of a forensic laboratory.
Methods and techniques of crime scene processing, evidence collection, and photography
Operational characteristics of forensic instruments, equipment, and tools.
Advanced laboratory techniques and procedures.
Advanced chemistry, biology, biochemistry, and physics principles.
Principles of supervision, training, and performance evaluation.
Principles and procedures of record keeping.
Principles of business letter writing and basic report preparation.
Pertinent Federal, State, and local laws, codes, and regulations.
Principles of budget preparation and administration.
Principles and practices of program development and administration.
Rules and regulations governing the release and destruction of property and evidence.
Computer hardware and architecture of a technical nature.
Methods and techniques of processing, cataloging, documenting, storing, and releasing video and audio evidence.
Principals and procedures for collecting and analyzing digital evidence including computers, cellular devices, and
other digital media sources including video and audio files.
Rules and regulations governing the use of UAS by a law enforcement agency.
Ability to:
Supervise, direct, and coordinate the work of assigned staff.
Select, supervise, train, and evaluate staff.
Interpret and explain police records retention and dissemination policies and procedures.
Prepare clear and concise administrative reports.
Research, analyze and evaluate new service delivery methods and techniques.
Analyze and plan for resources, materials and equipment needs for multiple vocations.
Conduct various computerized analysis, summarize data, and prepare reports.
Comply with Payment Card Industry (PCI) standards for handling and securing payment card information.
Use existing internal and external computer technologies for statistics, research, and resource management decisions.
Interpret and apply Federal, State, and local policies, laws, and regulations.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Speak, read, comprehend, and write the English language fluently.
Experience and Training Guidelines
Minimum Requirements:
Experience:
Four (4) years of increasingly responsible police records management or administrative support experience including one year of supervisory responsibility.
Training:
Bachelor's Degree from an accredited college or university with major course work in criminology, chemistry, or a related field.
Other combinations of experience and education that meet the minimum requirements may be substituted.
License or Certificate:
Possession of, or ability to obtain, a valid Colorado Driver License.
Possession of, or ability to obtain, a FAA Part 107 certification.
Possession of, or ability to obtain, the City of Grand Junction Leadership Track certification within two (2) years of appointment.
WORKING CONDITIONS
Environmental Conditions:
The job is performed in the following working environment:
Office environment; exposure to computer screens.
Environmental Conditions (for Technology/Lab Services):
Office, laboratory, and field environment, at which the following condition(s) may be present on a continuing basis:
Hazardous materials (chemicals, toxic substances, dust, smoke, fumes, gases, mold, blood, and other body fluids.)
Environmental (disruptive people, imminent danger, threatening environment, extremes of heat and cold.)
Physical Conditions:
The job is characterized by:
Sedentary and Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. Sedentary work, such as sitting much of the shift, is also applicable.