Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

DEFINITION

Perform a variety of duties and responsibilities involved in the storing and warehousing of City equipment, supplies, and materials; administer inventory control systems, including ordering, receiving, stocking, and issuing materials and supplies at the City warehouse; assist in maintaining adequate stock levels, maintain stock inventory records, generate inventory reports; oversee administrative tasks such as updating records, managing warehouse documentation, assisting with budget needs, reconciling deposits, and coordinating meetings and events, and perform a variety of duties relative to the assigned area of responsibility.

JOB CLASSIFICATION

Non-Exempt, Safety Sensitive.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from the General Services Customer Service Supervisor.

PRIMARY DUTIES--The following are examples of primary duties assigned to positions in this classification. Other related duties and responsibilities may be assigned.

1.  Perform duties in support of centralized supply warehousing and distribution; purchase, receive, stock and issue materials, supplies and tools; verify incoming shipments for appropriate quantity and quality; monitor material pricing and quality; move stock by hand or truck; stock parts and supplies in an orderly fashion; ensure efficient utilization of available storage space.

2.  Manage the pick-up, storage, and disposal of surplus and non-inventory items according to established guidelines; perform annual and periodic inventory of supplies and equipment; report replacement needs; maintain adequate stock levels based on department communication and use.

3.  Communicate with staff, customers, and vendors via e-mail, phone or in-person; respond to general inquiries related to warehouse practices; and assist in resolving basic issues and concerns.

4.  Operate a variety of tools and equipment including a forklift, hand truck, and delivery van adhering to defined safety standards; prepare materials for delivery; deliver and distribute supplies.

5.  Administer assigned databases and inventory management systems; perform and verify data entry, make adjustments and updates to user tables, screens, and reports; train and monitor users, develop procedures for data format and utilization, and generate standard and ad hoc reports.

6.  Manage inventory transactions, maintain files, compile records of supply transactions, and establish and maintain a stock and parts numbering system to ensure accurate inventory control and reporting.

7.  Oversee the cleanliness and security of the warehouse, supplies, and equipment; monitor the security of the warehouse building and outside storage areas.

8.  Assist in the department budgeting process; compile annual budget requests; recommend expenditure requests for designated accounts; monitor approved budget accounts; process expenditure requests for designated accounts.

9.  Collect, verify, and reconcile deposits, compile routine reports; assist with accounts payable and purchasing card transactions; maintain and track office supplies and equipment; monitor and schedule equipment repairs.

10.  Schedule functions such as meetings, workshops, events, and training for assigned area; maintain function calendar; order materials, supplies and refreshments; set-up and arrange facilities.

11.  Perform other duties of a similar nature or level.

QUALIFICATIONS

Knowledge of:

General materials management, storekeeping and warehousing procedures.

Inventory procedures and forms.

Principles and practices of inventory control.

Principles and practices of record keeping.

Modern office technology and equipment, including computers and related software applications.

Applicable tools and equipment operations.

Parts, supplies and materials commonly stocked in a municipal warehouse.

General mathematics such as addition, subtraction, division and multiplication.

Safe work practices and warehouse equipment operations.

Ability to:

Perform complex administrative support tasks.

Operate a variety of warehouse and automotive equipment in a safe and effective manner.

Maintain accurate and current records of transactions.

Maintain adequate stock levels.

Understand and follow oral and written instructions.

Respond to requests and inquiries from the public and other City personnel.

Perform mathematical calculations accurately and rapidly.

Operate and use modern office equipment including computers and various software packages.

Communicate clearly and concisely, both orally and in writing.

Establish and maintain effective working relationships with those contacted in the course of work.

Experience and Training Guidelines

Minimum Requirements:

 Experience:

 One (1) year of general stock and storekeeping experience and one (1) year of administrative or customer service experience.

 Training:

 High School Diploma or G.E.D.

Other combinations of experience and education that meet the minimum requirements may be substituted.

License or Certificate

Possession of, or ability to obtain, a valid Colorado driver’s license.

Possession of, or ability to obtain, a valid forklift certification.

WORKING CONDITIONS

Environmental Conditions:

The job is performed in the following working environment:

Warehouse environment.

The following condition(s) may be present on a continuous basis:

Hazardous physical conditions (work at heights, work around equipment, etc.)

Atmospheric Conditions (fumes, odors, dusts, gases, poor ventilation)

Local travel

Physical Conditions:

The job is characterized by:

Medium Work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

The following physical activities are very or extremely important in accomplishing the job’s purpose and are performed on a daily basis:

Position requires hearing, talking, sitting, standing, walking, reaching, twisting, turning, kneeling, bending, stooping, squatting, crouching, grasping and making repetitive hand movements. Lifting, carrying and pushing tools, equipment and supplies weighing 50 pounds or more is also required. Materials and chemicals may expose the employee to fumes, dust and air contaminants. The nature of the work also requires the incumbent to climb ladders and operate equipment necessary to move and store warehouse items.