Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

DEFINITION

Oversee and manage the ordering, requisition, storage, inventory and distribution of police department supplies and equipment; monitor and manage purchasing and equipment contracts; prepare, monitor, and manage the budget for the purchase, maintenance, and repairs of department equipment, uniforms and supplies; forecast future budget needs.

JOB CLASSIFICATION

Non-Exempt, Safety Sensitive.

SUPERVISION RECEIVED AND EXERCISED

Receives direction from Deputy Police Chief.

PRIMARY DUTIES--The following are examples of primary duties assigned to positions in this classification. Other related duties and responsibilities may be assigned.

1.  Oversee and manage the ordering, requisition, storage, inventory and distribution of police department supplies and equipment; maintain accurate records of purchases, costs, deliveries, inventory, and other related items issued to personnel; maintain confidentiality of information and records. 

2.  Monitor and manage purchasing and equipment contracts; research and select vendors, assist with invoice audits and serve as department representative with vendors and investigate complaints. 

3.  Perform regular inspections of department personnel to review equipment, uniforms, and other related items for inventory; ensure items are accounted for and in good condition; issue, return and replace equipment, uniforms, supplies, and other related items to personnel as needed. 

4.  Evaluate and identify police-related equipment needs; research, review and make informed equipment and supply purchases on behalf of the department. 

5.  Prepare, monitor, and manage the budget for the purchase, maintenance, and repairs of department equipment, uniforms and supplies; forecast future equipment needs; provide financial reports on inventory usage and costs. 

6.  Maintain strict control over access and distribution of equipment; ensure compliance with organization and department purchasing policies and procedures and applicable policies, rules, regulations of governing agencies. 

7.  Perform other duties of a similar nature or level.

QUALIFICATIONS

Knowledge of:

Purchasing and procurement methods.
Purchasing and maintenance contracts.
Methods, procedures, and objectives of inventory control and records management systems.
Principles and procedures of financial record keeping and reporting.
General mathematics including addition, subtraction, division, and multiplication.
Database entry and utilization.
Modern office technology and equipment, including computers and related software applications.
Applicable Federal, State, and local codes, laws, and regulations.

Ability to:

Acquire knowledge and understanding of police operations, equipment and related standards.
Maintain accurate and current records of transactions.
Evaluate quality and price of products to judge suitability of goods and alternatives offered.
Maintain adequate stock levels.
Manage, develop, and forecast budgets.
Understand and operate under the organization’s procurement rules, regulations, and standards.
Operate and use modern office equipment including computers and various software applications.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Interpret and apply Federal, State, and local policies, laws, and regulations.

Speak, read, comprehend, and write the English language fluently.

Experience and Training Guidelines

Minimum Requirements:

 Experience:

  One (1) year of experience in logistics, inventory, warehousing, purchasing, and/or related experience.

 Training:

 High School Diploma or G.E.D.

Other combinations of experience and education that meet the minimum requirements may be substituted.

License or Certificate

Possession of, or the ability to obtain, a valid Colorado driver’s license.

WORKING CONDITIONS

Environmental Conditions:

The job is performed in the following working environment:

Office environment; exposure to computer screens.

Physical Conditions:

The job is characterized by:

Medium Work:  Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.
 
The following physical activities are very or extremely important in accomplishing the job's purpose and are performed on a daily basis:

 Position requires hearing, talking, sitting, standing, walking on level and slippery surfaces, reaching, twisting, turning, kneeling, bending, stooping, squatting, crouching, grasping and making repetitive hand movement in the performance of daily duties. The employee may be required to lift and/or carry equipment and supplies weighing 50 pounds or more.