Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.  Specifications are not intended to reflect all duties performed within the job. 

 DEFINITION 

Manage, supervise and coordinate the activities and operations of the Fleet Division; provide leadership and support to fleet staff; prepare and manage line-item budget, computerized fleet management tracking system and the lifecycle management of fleet equipment; ensure work quality and adherence to established policies, procedures, and federal requirements; provide highly responsible and administrative support to the General Services Director.  

JOB CLASSIFICATION 

Exempt, Safety Sensitive. 

SUPERVISION RECEIVED AND EXERCISED 

Receives direction from the General Services Director. 

Exercises direct supervision over assigned automotive and equipment maintenance staff. 

PRIMARY DUTIES--The following are examples of primary duties assigned to positions in this classification.  Other related duties and responsibilities may be assigned. 

1.  Manage, plan, prioritize, assign, supervise, and review the work of assigned staff; participate in the selection of assigned staff; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline procedures. 

2.  Coordinate and manage workflow process; inspect the work of staff in progress and upon completion; ensure maintenance and repair procedures are completed in a satisfactory and thorough manner and in compliance with City, departmental and safety policies and procedures; assign work orders, audit and close repair orders to support continuity of operations; ensure applicable Federal, State, and local laws, rules, regulations, and policies are in compliance. 

3.  Track and analyze data related to the evaluation of performance, cost and service levels; oversee the maintenance of time, material and equipment use records; evaluate utilization of fleet and provide recommendations in relation to mix and density of vehicles and equipment; track vehicle cost, usage and condition. 

4.  Plan, coordinate, implement and review user departments to determine vehicle and equipment needs and review prepared vehicle specifications; prepare vehicle and equipment specifications and review specifications prepared by others; recommend bid award based on compliance and costs; direct the vehicle licensing procedure and manage fuel card program. 

5.  Oversee and participate in the development and implementation of goals, objectives, policies, procedures and priorities for assigned programs; recommends and initiates improvements and modifications.   

6.  Develop and administer the Fleet Division’s annual budget; forecast funds needed for staffing, equipment, materials and supplies; monitor and approve expenditures; implement adjustments. 

7.  Manage the City's vehicle and equipment acquisition and disposal process; recommend vehicles and equipment for replacement or retention; direct the mechanical review of equipment scheduled for replacement; determine if replacement vehicles will be traded or sold by the City. 

8.  Manage the parts room operations; determine and approve appropriate stock levels; issue and process warranty claims as needed. 

9.  Prepare and maintain a variety of records and logs; create and verify accuracy of monthly direct billing, create invoice requests for external customers; enter billing journals into finance system for internal customers. 

10.  Participate in the development and review of memorandums of understanding for maintenance agreements with outside agencies. 

11.  Perform other duties of a similar nature or level. 

QUALIFICATIONS 

Knowledge of: 

Principles of supervision and training. 

Principles of budget preparation and administration. 

Operations, services and activities of a comprehensive fleet maintenance, service and repair program. 

Procedures, methods, practices, materials and equipment common to fleet maintenance, service and repair functions. 

Types and level of maintenance and repair activities typically performed in a fleet maintenance program. 

Principles used in vehicle life cycle costing and replacement projections. 

Operations of automotive systems, including computers and diesel and gas engines. 

Principles and practices of record keeping. 

English usage, spelling, grammar and punctuation. 

Modern office technology and equipment, including computers and related software applications. 

Applicable tools and equipment operations. 

Applicable Federal, State and local codes, laws and regulations. 

Technical aspects of vehicle specification, design, construction, and operation 

Ability to: 

Oversee, direct and coordinate the work of assigned staff. 

Coordinate the activities of the fleet maintenance and repair program. 

Prepare, monitor, and administer budgets. 

Respond to requests and inquiries from the general public and City employees. 

Establish and maintain accurate records, logs, and files. 

Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. 

Accurately determine work required and estimate the materials and cost of such work. 

Prepare clear and concise reports. 

Interpret and apply Federal, State and local policies, laws and regulations. 

Operate and use modern office equipment including computers and various software applications. 

Communicate clearly and concisely, both orally and in writing. 

Speak, read, comprehend, and write the English language fluently.

Establish and maintain effective working relationships with those contacted in the course of work. 

Experience and Training Guidelines 

Minimum Requirements: 

Experience: 

Five (5) years of experience in the maintenance and repair of the full range of municipal vehicles and equipment including three years of administrative or lead supervisory responsibility. 

Training: 

   Associates degree.; supplemented by specialized training in automotive and heavy equipment repair, automotive technology, or a related field. 

Other combinations of experience and education that meet the minimum requirements may be substituted.  

License or Certificate 

Possession of, or ability to obtain, City of Grand Junction Leadership Track certification within two (2) years of appointment. 

WORKING CONDITIONS 

Environmental Conditions: 

The job is performed in the following working environment:  

Office environment and field environment. 

The following condition(s) may be present on a continuing basis: 

Physical Conditions:

The job is characterized by:

Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.

The following physical activities are very or extremely important in accomplishing the job’s purpose and are performed on a daily basis:

While performing the duties of this job, the employee is regularly required to walk, stand, sit, talk, hear, see, and demonstrate manual dexterity. The employee is also required to perform light lifting, and may be required to conduct field audits, investigate and observe work sites or areas of damage in weather that may be cold, hot or wet.