Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Coordinate, plan, and support the execution of operational and maintenance projects within the General Services Department; perform a variety of administrative, logistical, and field coordination duties to promote timely, efficient, and organized service delivery; provide lead-level support to field staff during project activities; assist with scheduling, resource allocation, reporting, and compliance tracking; gather and analyze operational data to support planning, documentation, and process improvements; serve as a liaison between internal teams and external partners to support project delivery; perform field work on an as-needed basis; perform other duties as needed.
JOB CLASSIFICATION
Exempt, Safety Sensitive.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from the Operations and Maintenance Supervisor.
Exercises lead supervision over staff of assigned area(s) of responsibility.
PRIMARY DUTIES-- The following are examples of primary duties assigned to positions in this classification. Other related duties and responsibilities may be assigned.
1. Coordinate, plan, and support the execution of operational and maintenance projects, including scheduling, logistics, and resource allocation across teams and departments.
2. Organize and maintain internal communications, including project schedules, crew updates, training notices, and documentation to support operational clarity.
3. Monitor inventory levels and material usage; assist with purchasing processes, coordinate deliveries, and maintain accurate tracking of supplies and equipment.
4. Gather, interpret, and analyze operational data to support planning, performance tracking, and identification of process improvements.
5. Prepare and maintain project records, reports, and documentation, including compliance tracking, budget updates, and work order history.
6. Coordinate and track budget-related activities, including cost estimates, expenditure monitoring, and documentation for assigned operational functions.
7. Support departmental safety efforts by assisting with training logistics, maintaining records, and promoting adherence to safety standards in coordination with supervisory staff.
8. Support field crews during project activities by providing lead-level logistical coordination, resolving on-site challenges, and assisting with field tasks or equipment operation on an as-needed basis.
9. Collaborate with supervisors, internal departments, and external partners to align project schedules, resolve coordination challenges, and support shared operational goals.
10. Assist in developing and refining internal procedures and workflows to enhance efficiency, resource management, and service delivery within the department.
11. Perform other duties as assigned.
QUALIFICATIONS
Knowledge of:
Lead worker concepts, practices, including training and scheduling staff.
Principles and practices of municipal operations, including streets, stormwater, and infrastructure maintenance.
Methods, techniques, materials, equipment, and tools used in the installation, maintenance, and reconstruction of facilities, equipment, buildings, grounds and systems in area of assignment.
Project coordination methods, including scheduling, logistics, and resource planning.
Operational data tracking, analysis, and reporting.
Inventory management, purchasing processes, and material tracking.
Modern office procedures, methods, and equipment including computers, word processing, presentation, and
spreadsheet applications.
English usage, spelling, grammar, and punctuation.
Occupational hazards and standard safety practices.
Geography and street system of the City.
Applicable tools and equipment operations.
Applicable Federal, State, and local laws, codes, and regulations.
Ability to:
Lead, monitor, train, and review staff and technical work.
Coordinate and support operational projects with attention to timelines, resources, and documentation.
Gather, organize, and analyze data to support operational planning and reporting.
Prepare clear and accurate schedules, reports, and records.
Communicate effectively orally and in writing with internal departments, field crews, and external contacts.
Respond to changing operational needs, including assisting in the field when necessary
Monitor inventory and assist with purchasing and material logistics.
Support safety program efforts, including tracking and training coordination.
Respond to requests and inquiries from the general public and City employees.
Establish and maintain effective working relationships with those contacted in the course of work.
Operate and use modern office equipment including computers and various software applications.
Interpret and apply Federal, State, and local policies, laws, and regulations.
Speak, read, comprehend, and write the English language fluently.
Experience and Training Guidelines
Minimum Requirements:
Experience:
Three (3) years of increasingly responsible experience in municipal operations, construction coordination, or a related field involving both field and administrative functions.
Training:
High School Diploma or G.E.D. supplemented by specialized training in municipal operations, maintenance, construction, or a related field.
Other combinations of experience and education that meet the minimum requirements may be substituted.
License or Certificate
Possession of, or ability to obtain, a valid Colorado driver’s license.
WORKING CONDITIONS
Environmental Conditions:
The job is performed in the following working environment:
Office environment; exposure to computer screens.
Field environment.
The following condition(s) may be present on a continuing basis:
Hazardous physical conditions (mechanical parts, electrical currents, vibration, etc.)
Hazardous materials (chemicals, etc.)
Extreme temperatures
Intense noise
Local Travel
Physical Conditions:
The job is characterized by:
Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.
The following activities are very or extremely important in accomplishing the job’s purpose and are performed on a daily basis:
While performing the duties of this job, the employee is regularly required to balance, sit, stand, reach, walk, stoop, kneel, crouch, push, pull, lift, twist, demonstrate manual dexterity, grasp, talk, hear, and see. The employee must be able to lift, carry, and move tools, equipment, and materials in support of field operations. Field work may involve traversing uneven terrain or active job sites.