Resolution No. 83-97 (Word Version)

RESOLUTION NO. 83-97

ESTABLISHING THE 1998/1999 FEES AND CHARGES POLICY FOR THE

GRAND JUNCTION PARKS AND RECREATION DEPARTMENT

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GRAND JUNCTION:

that the fees and charges policy is hereinafter set forth be those for the Parks and Recreation Department for 1998 and 1999.

PASSED AND ADOPTED this 3rd day of December, 1997.

/s/ Janet Terry

President of the Council

ATTEST:

/s/ Stephanie Nye

City Clerk

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PURPOSE OF POLICY

The Fees and Charges Policy is intended to establish a standardized approach in assessing fees for residents and nonresidents for the use of City facilities. This policy provides a guideline for determining which user groups should pay and at what percentage, to keep fees at a fair market level in order to encourage participation, to strive for a high degree of cost recovery, and to lessen the burden on the City tax payer.

AUTHORITY

The Parks and Recreation Department shall develop and recommend fees and guidelines for all appropriate uses of its facilities and participation in various recreation programs. The fees will be reviewed annually by staff, the Parks and Recreation Advisory Board and ultimately approved by the City Council.

FOUR CATEGORIES OF COST RECOVERY

DEFINITIONS:

DIRECT COST - cost of instructor/leader, supplies, materials, building rental and advertising, etc.

INDIRECT COST - cost of recreation/park superintendent, recreation supervisor, manager, maintenance/building utilities, capital equipment.

1. MINIMAL COST RECOVERY - small percentage of direct program costs. Normally 20% fees: range $.0-$10.00.

PROGRAMS

Therapeutic Recreation Teen Programs

Youth at Risk Programs Special Events

Wading Pool “Learn to Swim” Scholarship Program

Low Income "Learn to Swim” Scholarship Program

FACILITIES

Senior Recreation Center

2. PARTIAL COST RECOVERY - PROGRAMS - recreation programs recover a minimum of 70% of direct and indirect program costs.

Aquatics Instruction Youth Recreation

Arts and Crafts Youth Athletics

Fine Arts and Music Senior Recreation

PARTIAL COST RECOVERY - FACILITIES (continued)

Use of area's facilities, (i.e., Swimming Pools, Two Rivers Convention Center), the goal is to recover a minimum of 40-60% of direct and indirect costs (excluding major capital).

Two Rivers Convention Center - 65%

Swimming Pools - 80-90%

Cemetery - 90%

3. FULL COST RECOVERY - recover 100% or more of direct and indirect costs.

PROGRAMS

Adult Athletics Outdoor Recreation

Adult Recreation Specialized Tech. Instruction

Adult Fitness

FACILITIES

Golf Courses

4. TARGETED COST RECOVERY - the targeted cost recovery (bottom line) for recreation programs is 70-75%.

GENERAL DEPARTMENTAL POLICIES:

CITY DISCOUNT POLICY

A person(s) residing within the City limits of the City of Grand Junction is offered a discounted resident rate. A resident discount of 20% will apply to recreation classes/programs, season passes, for Lincoln Park - Moyer Pool, adult team player fees, and season tickets for Lincoln Park and Tiara Rado Golf Courses. The resident discount does NOT apply to daily golf and pool fees, special events, Stocker Stadium/Suplizio Field, Municipal Cemetery, Two Rivers Convention Center, and the Lincoln Park Auditorium. All fees at the Orchard Mesa Community Center Pool are discounted because of the City-County joint funding. The City resident discount for punch cards is 15% and 10% for nonresidents based on the single admission fee.

Note: All fees will be rounded to the nearest quarter.

SPONSORSHIP OF GROUPS

The groups which are co-sponsored by the Department are: Mesa County Softball Association, Dolphins Swim Club, Grand Valley Wave Swim Club, Grand Junction Tennis Club, JUCO, Senior Recreation Center Incorporated, Grand Mesa Youth Soccer Association (GMYSA), Grand Junction Soccer Association (GJSA), Lincoln Park and Tiara Rado Golf Clubs, and the Fourth of July Celebration Committee.

RETURNED CHECK POLICY

There will be a $10.00 service charge on checks returned for insufficient funds.

AGE CATEGORIES

Infant Under 3 years of age

Youth 3 - 17 years of age

Adult 18 - 59 years of age

Senior 60 and over

FAMILY DEFINITION

Husband, wife and *children including natural, adopted, foster and stepchildren, living under the same roof.

*Children - Must be 17 years or younger, or full-time student under 24 years of age.

GROUP DEFINITION

Any group of six or fewer individuals. Resident discount will be extended if ALL six individuals are City residents. Nonresident rate will be applied if any one or more individual(s) in the "group" are classified as nonresident(s). There will be an additional fee, per person, for more than six individuals comprising a group.

GENERAL DEPARTMENTAL POLICIES (Continued)

REFUND POLICY

A full refund or credit will be issued for any program that is cancelled. A full refund or credit will be issued if requested prior to registration deadline. A credit will be issued after the registration deadline as long as notification is received prior to the program date. If an unusual medical or personal situation arises during the course, a prorated refund or credit will be issued based upon the number of classes attended providing the request is made during the session. Refunds or credits will not be issued for athletic teams, golf season tickets or swimming pool passes or punch cards.

SATISFACTION GUARANTEE

You are important to us! The City of Grand Junction Parks and Recreation Department is committed to excellence by providing high quality programs and services. If you or a family member are not satisfied with a class, program, or an activity offered by the Department, let us know your concerns in writing. We will allow you to repeat the program at no additional charge, receive a credit that may be applied to another activity, or receive a refund. This policy applies to all programs except trips and tours, adult sport league programs, and season passes/tickets or punch cards for golf/swimming.

TRANSFER POLICY

Program transfers are permitted provided space is available.

I GENERAL RECREATION DIVISION

A. GENERAL RECREATION PROGRAMS

General Recreation participant program fees are based on the cost of providing the service and the pre-determined cost recovery percentage for that program/activity.

B. SPECIAL EVENTS

The Department will offer special events to the general public in which a minimal fee MAY be charged to cover direct costs only.

C. SPORT LEAGUE PROGRAMS

The Parks and Recreation Department will provide youth and adult, competitive and recreational league programs including, but not limited to softball, wrestling, volleyball, basketball and tennis.

D. RECREATION EQUIPMENT RENTAL

Individuals can rent volleyball equipment from the Department for private use. A rental fee and deposit will be required prior to issuing equipment. The equipment must be returned in good condition the next business day. If any of the equipment is not returned timely or is not in an orderly fashion, the deposit shall be forfeited.

II SWIMMING POOLS

A. DAILY POOL ADMISSIONS

FREE SWIM DAY

Free admission for individuals 17 and under will be offered on Wednesdays from 9:30 A.M. - 12 Noon and 1:30 P.M. - 4:30 P.M. only at the Lincoln Park-Moyer Swimming Pool. The free day will be good for the pool complex only and will not be valid for the waterslide.

NON SWIMMERS

ALL individuals entering the facility will pay the daily admission fee or present their season pass/punch card. During Learn-to-Swim, admission fees will not be charged to class observers. Observers must remain in designated observation areas.

ORCHARD MESA POOL DISCOUNT

There will be discounted single pool admission rates twice per week.

HOT TUB USE FEE - ORCHARD MESA POOL ONLY

A person may pay a fee in addition to the admission in order to utilize the hot tubs at the Orchard Mesa Community Center Pool. Length of use will not be restricted. In addition, a person may pay a fee to enter the facility to use the HOT TUB ONLY.

LINCOLN PARK-MOYER POOL AND SLIDE DISCOUNT

A discounted admission rate will be extended at specific times throughout the week for the combined use of the pool and slide. If a patron has a punch card, season pass, or has paid a family admission, he/she may pay an additional fee per person for the waterslide admission.

B. SUMMER SEASON POOL PASSES

Summer swimming pool season passes are available for use at both the Lincoln Park or Orchard Mesa Community Center Pool or an individual may purchase a season pass valid for Orchard Mesa Pool only. The summer season is the Saturday preceding Memorial Day through Labor Day.

GROUP HOME POOL PASSES

"Group" pool passes will be sold to *group homes. The 6 individual limit will not apply.

*GROUP HOME as defined in City Zoning Code.

MID-SEASON PURCHASE OF POOL PASSES

Summer swimming pool season passes are available beginning July 15th for half the regular fee.

C. PUNCH CARDS

The purpose of a PUNCH CARD is to offer discounted fees to frequent swimmers. The cost of the punch card is based on discounted single admission fees (10% discount for non-residents and 15% for resident). Punch cards for use during the summer season (Saturday preceding Memorial Day through Labor Day) are available for both the Lincoln Park-Moyer and Orchard Mesa Pools.

PUNCH CARDS AT ORCHARD MESA POOL - OFF SEASON

A swimmer will be able to purchase an "off season" punch card for the Orchard Mesa Community Center Pool at a rate of 2 for 1, (40 punches instead of 20). The punch card will be valid for the period of time Lincoln Park-Moyer Pool is closed for the season.

II SWIMMING POOLS (Continued)

D. "LEARN TO SWIM" PROGRAM

A "Learn to Swim" program will be offered at the Lincoln Park-Moyer Pool during the summer season. The fees established for the program will be based on pre-determined cost recovery percentages.

The Orchard Mesa Community Center Pool will offer a "Learn to Swim" program year round. Fees established for the program will be based on pre-determined cost recovery percentages. The non-resident fee will be the same as the resident fee because Mesa County contributes to the operating costs at the pool.

During "Learn-to-Swim", admission fees will not be charged to class observers. Observers must remain in designated observation areas.

LEARN TO SWIM -- SCHOLARSHIP PROGRAM

The Parks and Recreation Department offers a reduced fee for the "Learn to Swim" program at Lincoln Park-Moyer and Orchard Mesa Community Center Pools during the SUMMER SEASON ONLY. Families qualifying for the low income "Learn to Swim" will be charged a minimal fee for the instructional courses. Children must be between the ages of 6 and 15 to qualify. The Parks and Recreation Department will administer the program and the Department of Social Services will continue to screen individuals for income qualifications.

Twenty registrations for each three week summer morning session (3 sessions) will be available at each pool (120 spaces). One registration per person will be accepted for the first five registration days and if space is available after the five day period, eligible individuals may register for additional sessions.

E. PRIVATE POOL PARTIES

The Lincoln Park-Moyer Pool and/or Waterslide and the Orchard Mesa Community Center Pool may be reserved for private use during non-public hours. The rates are based on a 2-hour rental block.

AREA SCHOOLS - ANNUAL POOL USE

Schools may schedule either Lincoln Park-Moyer Pool and Waterslide, or Orchard Mesa Pool for an annual pool party at a discounted fee for students, not to exceed two hours with a minimum of 100 students, as availability allows. Schools may be combined not to exceed maximum capacity. Adults will pay regular admission fees.

BIRTHDAY PARTIES

Birthday parties will be offered at Lincoln Park and Orchard Mesa pools. The rates are based on a 2 hour scheduling block of time.

F. FACILITY USE

SHOWER USE FEE

There will be a fee for the use of the shower facility ONLY at the Lincoln Park-Moyer and Orchard Mesa Community Center Pools.

G. SWIM CLUBS

A fee will be assessed for use of Parks and Recreation aquatic facilities for competitive swimming programs. Meets will be assessed a fee per individual swimmer, per day, or a rental fee, whichever is greater. Fees assessed will cover all direct costs incurred by the department.

Practice sessions will be provided to the Dolphins and Grand Valley Wave Swim Clubs without charge as availability allows.

H. RECREATION EQUIPMENT RENTAL

Recreation equipment, (mask and fins, tubes or inflatables), may be rented at either Lincoln Park or Orchard Mesa Pools.

III FACILITIES

A. LINCOLN PARK AUDITORIUM "BARN" RENTAL POLICY

An individual or organization may reserve the Lincoln Park Barn for their *business or *family event. An event may be scheduled as "tentative" up to two years in advance. A damage/security deposit is required THREE months prior to the actual event to secure the date. If the deposit is not paid three months prior to the event, the event will be listed as tentative and the contract can be cancelled in favor of another booking/event. The total contract rental fee along with any additional forms required, must be paid/submitted at least ONE month prior to the scheduled event.

If a booking is cancelled after the deposit and/or rental fees have been paid, a refund will be issued less a 25% administrative fee of the deposit and/or rental fees.

* Business Event - An event in which sales occur, an admission is charged, or funds are collected and may/may not be open to the public. This includes, but is not limited to, dances, plays concerts, flea markets, craft fairs, merchandise shows, organization fund raisers, etc.

* Family Event - An event in which NO sales occur and is not open to the general public.

B. SENIOR RECREATION CENTER

In the case of an outside contractor who operates a senior recreation program for the Center, a use fee specific to the activity will be assessed. Activities are for individuals 55 years of age and older.

FACILITY RENTAL FEE

The Senior Recreation Center can be rented for senior activities when available.

SENIOR DANCE FEES

In the case of an outside contractor who operates a senior recreation program for the Center, a use fee specific to the activity will be assessed.

C. PARK PERMITS

The Department will issue a permit for an area of a municipal park as availability allows. There will be a fee to reserve a picnic shelter in a park.

III FACILITIES (Continued)

BUSINESS ACTIVITY IN CITY PARKS AND RIVERFRONT

If an event is held in a City park and ANY fees are collected, the Department shall collect the GREATER OF 15% of gross revenue or a $100.00 per day minimum. The $100 fee will be collected prior to the event and the additional funds, if applicable, shall be submitted to the Parks and Recreation office within 10 working days from the completion of the event.

Organizations seeking co-sponsorship by the Parks and Recreation Department, upon approval, may request permission to have the park use fee waived.

CAMPS

Use of a public park to conduct camps will be assessed the standard field rental rate plus 15% of gross sales (tickets, entry fee, etc).

CONCESSION SALES IN CITY PARKS AND RIVERFRONT

Concession or novelty sales cannot take place in a City park without prior approval of the City's contracted concessionaire. This applies to Lincoln Park Stocker Stadium-Suplizio Baseball Field, Lincoln Park-Moyer Pool, and Columbine, Kronkright and Canyon View Softball Complexes.

*Note - for additional information on Riverfront Trails, refer to Ordinance Book, Chapter 26.

D. SOFTBALL and MULTI USE FIELD RENTAL

A tournament may be scheduled at Canyon View, Columbine or Kronkright Fields. Fields will be assigned based on the parks and recreation department’s determination of appropriate facilities. The rental rate includes the initial field preparation for the tournament along with field maintenance scheduled between games when necessary. Softball field maintenance will be scheduled after the 5th and 10th consecutive softball games. The minimum tournament rate must be paid prior to the tournament and any additional fees associated with the tournament (lights, diamond dry) must be paid within 10 working days following the tournament. A contract MUST be signed prior to tournament.

All information regarding the tournament (insurance, contract, bracket, dates and times) must be submitted to the Parks and Recreation office a minimum of 7 days prior to the actual event. No field reservation will be accepted without receipt of a non-refundable reservation fee equal to 1/3 of minimal rental fee. This deposit will be applied to the final field rental payment.

PRIVATE USE OF SOFTBALL FIELD(S) - NON-TOURNAMENT

An organization may rent the softball fields on an hourly basis. The fee will include the initial field preparation by Parks Department staff.

III FACILITIES (Continued)

E. CANYON VIEW PARK/SPORTS COMPLEX

In consideration for contributions to the City of Grand Junction from Grand Mesa Youth Soccer Association (GMYSA) and affiliates (e.g., GJSA), will receive second priority in scheduled uses (after Parks and Recreation Department uses) of the multi-use fields and will additionally pay discounted player fees for regular league play.

F. STOCKER STADIUM/SUPLIZIO BASEBALL FIELD

Suplizio Baseball Field may be used for baseball activity only. Any other use of the facility must be pre-approved by the Department.

Stocker Stadium Football Field may be used for football activity only. Any other use of the facility must be pre-approved by the Parks and Recreation Department.

Stocker Stadium Track may be used for track activity only. Any other use of the facility must be pre-approved by the Department.

The locker room facility will be included in the rentals to JUCO, School District 51 and Mesa State College athletic programs. Any outside use of the facility will be assessed a fee for rental. A clean-up fee may be assessed to any organization utilizing the facility and leaving the facility in disarray.

G. TENNIS COURT USE POLICY

The Grand Junction Tennis Club, School District 51 and Mesa State College may use a maximum of 6-8 courts, as approved, without a charge provided the facility is not being used for Department programs. Facility exchanges are utilized with Mesa State College and School District 51. The Grand Junction Tennis Club contributes monetarily on an annual basis, i.e. contributing tennis balls, nets, straps and funds for facility improvements.

Courts may be reserved by other groups on a per hour/per court basis provided the courts are available.

H. TWO RIVERS CONVENTION CENTER

Two Rivers Convention Center is available for rent to any individual or organization requiring their services. Room and/or food service is provided at this facility. Refer to Two Rivers Policies and Procedures for additional information.

Service Clubs will receive a waiver option on fes for equipment rental when 1) they have assested in the purchase of that equipment and b) when no other request ofr use of that equipment has been made for the same date and time.

A rental option is in place for gropus desiring to cater their own activities at Two Rivers Convention Center. This private catering option can be allowed with submittal of the appropriate certificates showing that the caterer is qualified and licensed ot operate during the rental activity.

IV MUNICIPAL GOLF COURSES

A. SEASON TICKETS

Season tickets are available for use at both Lincoln Park and Tiara Rado Golf Course and are valid for the calendar year (January 1 through December 31). There are three categories of season tickets available: Unlimited - Valid anytime, 7 days a week and holidays; Limited - Lincoln Park - Valid anytime Monday through Friday; Saturday, Sunday and holidays after 2:00 P.M. during daylight savings time and after 12:00 P.M. during Mountain Standard Time; Limited - Tiara Rado - Valid anytime Monday through Thursday; valid Friday, Saturday, Sunday and holidays after 2:00 p.m. during daylight savings time and after 12:00 noon during Mountain Standard Time. Junior Limited - Valid Monday through Thursday and valid Friday, Saturday, Sunday and holidays after 2:00 P.M. during daylight savings time and after 12:00 P.M. during Mountain Standard Time.

B. GREEN FEES

Daily green fees will be charged for daily use.

C. GOLF TOURNAMENT POLICY/GUIDELINES

Green fees are charged according to the tournament's status (exempt or nonexempt). Prizes and golf carts may be arranged through the pro shop.

The tournament deposit fee must accompany all requests. For approved tournaments, this deposit will be credited against the total cost of the tournament. There will be a non-refundable tournament fee that must be paid at least 3 days prior to the tournament.

If the event is cancelled due to weather, it will be rescheduled if an alternate date is available. If no date is available, or the group wishes, a refund will be given less prorated use of equipment and holes completed.

Any outside carts and/or equipment, food, beverages, and prizes which have been leased or purchased must be paid for, in full, by the sponsoring group by completion of play.

D. MID SEASON PURCHASE OF GOLF TICKETS

Golf season tickets may be purchased for half price after August 15.

E. GOLF RESERVATION POLICY

One tee time for weekends and holidays may be reserved two days in advance, either in person or by telephone. Two tee times may be reserved for week days.

V MUNICIPAL CEMETERY

For additional policy information, refer to Ordinance Book, Chapter 12, Sec. 12-1 through 12-3.

VI FORESTRY

Annual license fee only. No additional fees. For additional policy information, refer to Ordinance Book, Article III, Sec. 40-61.

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