RESOLUTION NO. 114-01

 ESTABLISHING THE 2002-2003 FEES AND CHARGES POLICY FOR THE

 GRAND JUNCTION PARKS AND RECREATION DEPARTMENT

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GRAND JUNCTION:

that the fees and charges policy is hereinafter set forth be those for the Parks and Recreation Department for 2002 and 2003.

PASSED AND ADOPTED this 21st day of November, 2001.

             /s/: Cindy Enos-Martinez

             President of the Council

ATTEST:

/s/: Stephanie Tuin

City Clerk

PURPOSE OF POLICY

The Fees and Charges Policy is intended to establish a standardized approach in assessing fees for residents and nonresidents for the use of City facilities. This policy provides a guideline for determining which user groups should pay and at what percentage, to keep fees at a fair market level in order to encourage participation, to strive for a high degree of cost recovery, and to lessen the burden on the City tax payer.

AUTHORITY

The Parks and Recreation Department shall develop and recommend fees and guidelines for all appropriate uses of its facilities and participation in various recreation programs. The fees will be reviewed annually by staff, the Parks and Recreation Advisory Board and ultimately approved by the City Council.

DEFINITIONS

 DIRECT COST - cost of part-time staff (e.g. instructors, leaders, lifeguards,) supplies, materials, building rental and advertising, etc.

 INDIRECT COST - cost of (full-time staff eg. recreation/park superintendents, recreation supervisors, facility managers, maintenance workers) maintenance, facility utilities, operating equipment, or other overhead, capital equipment etc.

COST RECOVERY CATEGORIES

1.  MINIMAL COST RECOVERY – Recreation programs and/or facilities will recover less than 50% of the direct costs.  

 Programs

 Therapeutic Recreation      Teen Programs

 Asset based Programs        Special Events    

 “Learn to Swim” Scholarship Program  Recreation Scholarship Program

 Facilities

 Senior Recreation Center

 Wading Pool @ Lincoln Park – Moyer Pool

2.  PARTIAL COST RECOVERY – Recreation programs and/or facilities will recover a minimum of 70% of the direct and indirect operating costs.

Programs

Aquatics      Arts      Music and Culture

Early Childhood    Youth General Recreation  Youth Sports

 Senior Recreation

 Facilities: Specific facilities will recover a minimum of 40-90% of the direct and indirect operating costs (excluding capital)

 Two Rivers Convention Center  - 65-80%

 Swimming Pools      - 80-90%

 Cemetery        - 80-100%

3.  FULL COST RECOVERY – Recreation programs and/or facilities will recover a minimum of 100% of the direct and indirect operating costs.

 Programs

 Adult Sports          Outdoor Recreation

 Adult general Recreation      Specialized Technical Instruction

 Adult Fitness          Adult Arts, Music and Culture

 Facilities

 Golf Courses

4.  RECREATION PROGRAMS TARGETED COST RECOVERY - the targeted cost recovery for all recreation programs combined is 70-80%.

GENERAL DEPARTMENTAL POLICIES

CITY DISCOUNT

A person(s) residing within the City limits of the City of Grand Junction receives a discounted resident rate of 20%. The 20% will apply to recreation classes/programs, season passes for Lincoln Park -Moyer Pool, Lincoln Park and Tiara Rado Golf Courses. The resident discount does NOT apply to daily golf and pool fees, special events, Stocker Stadium/Suplizio Field, Municipal Cemeteries, Two Rivers Convention Center, and the Lincoln Park Auditorium. All fees at the Orchard Mesa Community Center Pool are discounted because of the City-County joint funding. The City resident discount for pool punch cards is 15%. Punch cards are valid at both Lincoln Park-Moyer Pool and the Orchard Mesa Community Center Pool.

Note: All fees will be rounded to the nearest quarter.

SPONSORSHIP OF GROUPS

The groups which are co-sponsored by the Department are: Dolphins Swim Club, Grand Valley Wave Swim Club, Grand Junction Tennis Club, JUCO, Senior Recreation Center Incorporated, Grand Mesa Youth Soccer Association (GMYSA), Lincoln Park and Tiara Rado Golf Clubs, and the Fourth of July Celebration Committee.

RETURNED CHECK

There will be a $10.00 service charge on checks returned for insufficient funds, an additional $10 will be charged if the account goes to collection.

AGE CATEGORIES

 Infant Under 3 years of age

 Youth 3 - 17 years of age

 Adult 18 and up

FAMILY DEFINITION

Husband, wife and *children including natural, adopted, foster and stepchildren, living under the same roof.

*Children - Must be 17 years or younger, or full-time student under 24 years of age.

GROUP DEFINITION

Any group of five or fewer individuals. Resident discount will be extended if ALL five individuals are City residents. Nonresident rate will be applied if any one or more individual(s) in the "group" are classified as nonresident(s). There will be an additional fee, per person, for more than five individuals comprising a group.

LATE REGISTRATION FEES

Youth Sports Programs: A late fee of $5 may be assessed on player registrations taken after the date on which teams are formed.

Adult Sports Programs: A late fee of $50 may be assessed on team registrations taken after the date on which league schedules are formed.

REFUND AND SATISFACTION GUARANTEE

A full credit toward a future program or activity or a refund will be issued for any program that is cancelled by the department. If, for any reason, you find that you cannot participate in a program for which you are registered, credits or refunds will gladly be given for most programs – for best results, please request these before the class meets for the first time. Some programs require notification of your withdrawal seven (7) days prior to the beginning of the program, and in some cases, full refunds cannot be granted if expenses for the program have already been incurred. Please check your program receipt for specific information, or ask our leisure service representatives.

…and

If you are not satisfied with a class, program or activity offered by our department, let us know your concerns in writing within 10 days of the last class. We will arrange for you to repeat the program at no additional charge, receive a credit which may be applied to another activity, or receive a refund. This policy does not apply to trips and tours, adult sport league programs, and season passes/tickets or punch cards for golf or swimming.

TRANSFER

Program transfers are permitted, provided that space is available.

I.  GENERAL RECREATION DIVISION

A.  GENERAL RECREATION PROGRAMS

 General Recreation participant program fees are based on the cost of providing the service and the pre-determined cost recovery percentage for that program/activity.

B.  SPECIAL EVENTS

 The Department will offer special events to the public for which a fee may be charged as based on the minimal cost recovery rule, recovering less than 50% of direct program costs; or as indicated for raising funds to be allocated to a specific cause.

C.  SPORT LEAGUE PROGRAMS

 The Parks and Recreation Department will provide youth and adult, competitive and recreational league programs including, but not limited to softball, football, wrestling, volleyball, soccer, basketball and tennis.

D.  RECREATION EQUIPMENT RENTAL

 Individuals may rent volleyball equipment from the Department for private use. A rental fee and deposit will be required before issuing equipment. The equipment must be returned in good condition the next business day. The deposit shall be forfeited if equipment is not returned on time and in acceptable condition.

II.  SWIMMING POOLS

A.  DAILY POOL ADMISSIONS

 FREE SWIM DAY

 Free pool admission for individuals 17 and under will be offered on Wednesdays from 9:30 A.M. - Noon and 1:30 P.M. - 4:30 P.M. at the Lincoln Park-Moyer Swimming Pool . Wednesdays free day admission is valid for the pool complex only and will not be valid for the waterslide. Certain Wednesdays may be excluded based upon predetermined closings to the public (e.g. swim meets).

 NON SWIMMERS

 ALL individuals entering the facility will pay the daily admission fee or present their season pass/punch card. During Learn-to-Swim, admission fees will not be charged to class observers. Observers must remain in designated observation areas, and must leave the facility prior to its reopening for public swim or other use.

 HOT TUB USE FEE - ORCHARD MESA POOL ONLY

 A person may pay a fee in addition to the admission in order to utilize the hot tubs at the Orchard Mesa Community Center Pool. Length of use will not be restricted. Additionally, a person may pay a fee to enter the facility to use the HOT TUB ONLY.

 LINCOLN PARK-MOYER POOL AND SLIDE DISCOUNT

 A discounted admission rate will be extended at specific times throughout the week for the combined use of the pool and slide. If a patron has a punch card, season pass, or has paid a family admission, she/he may pay an additional individual fee for waterslide admission.

B.  SUMMER SEASON POOL PASSES

 Swimming pool summer season passes are available for use at both the Lincoln Park and Orchard Mesa Community Center Pool. An individual may purchase a season pass valid for Orchard Mesa Pool only. The Lincoln Park-Moyer Pool seasonal opening and closing dates are set annually based upon the existing School District #51 school calendar.

 GROUP HOME POOL PASSES

 "Group" pool passes will be sold to *group homes. The 5 individual limit will not apply.

 *GROUP HOME as defined in City Zoning Code.

MID-SEASON PURCHASE OF POOL PASSES

 Summer swimming pool season passes are available beginning July 1 for 1/3 off the regular fee and August 1 for 2/3 off the regular fee.

MONTHLY OPTION ON POOL PASSES

A monthly pass, featuring unlimited swims for May/June, July, and August/September, will be offered for one-third the regular season pass fee plus 15%.

C.  PUNCH CARDS

 The purpose of a PUNCH CARD is to offer discounted fees to frequent swimmers. The cost of the punch card is based on discounted single admission fees (10% discount for non-residents and 15% discount for residents). Punch cards are available for both the Lincoln Park-Moyer and Orchard Mesa Pools.

 PUNCH CARDS AT ORCHARD MESA POOL - OFF SEASON

 A swimmer will be able to purchase an "off season" punch card for the Orchard Mesa Community Center Pool, 30 punches for the price of 20.

D.  "LEARN TO SWIM" PROGRAM

 A "Learn to Swim" program will be offered at the Lincoln Park-Moyer Pool during the summer season. The fees established for the program will adhere to the partial cost recovery rule (City residents will receive a discounted resident rate).

 The Orchard Mesa Community Center Pool will offer a "Learn to Swim" program year round. Fees established for the program will adhere to the partial cost recovery rule. The non-resident fee will be the same as the resident fee because Mesa County contributes to the operating costs at the pool.

 During "Learn-to-Swim", admission fees will not be charged to class observers. Observers must remain in designated observation areas, and must leave the facility prior to its reopening for public swim or other uses.

 LEARN TO SWIM -- SCHOLARSHIP PROGRAM

The Parks and Recreation Department offers a reduced fee for the "Learn to Swim" program at Lincoln Park-Moyer and Orchard Mesa Community Center Pools. Lincoln Park-Moyer Pool scholarships are granted only to City residents. Families qualifying for the low income "Learn to Swim" will be charged a minimal fee for the instructional courses. Children must be between the ages of 6 and 15 to qualify. The scholarships will be awarded throughout the year accordingly:

 Lincoln Park-Moyer Pool – 10 registrations/session (4 sessions)  40   Orchard Mesa Pool  - 6 registrations/session (13 sessions)  78

E.  PRIVATE POOL PARTIES

 The Lincoln Park-Moyer Pool and/or Waterslide and the Orchard Mesa Community Center Pool may be rented by individuals, groups or organizations for private, not for profit, pool parties during non-public hours. The rates are based on a 2-hour rental block. Payment is due one week in advance and the number of swimmers in the party is indicated at that time. The guaranteed number of guests may be increased three days prior to the event and payment submitted without penalty; however, a premium over-booking fee will be charged when attendance exceeds the guarantee.

 AREA SCHOOLS - ANNUAL POOL USE

 Schools may schedule either Lincoln Park-Moyer Pool and Waterslide, or Orchard Mesa Pool for an annual pool party at a discounted fee for students, not to exceed two hours, as availability allows. Schools may be combined not to exceed maximum capacity. Adults will pay regular admission fees.

 BIRTHDAY PARTIES

 Birthday parties will be offered at Lincoln Park-Moyer and Orchard Mesa Community Center Pool during public swim. The rates are based on a 2-hour rental block.

F.  FACILITY USE

 SHOWER USE FEE

 There will be a fee for the use of the shower facility ONLY at the Lincoln Park-Moyer and Orchard Mesa Community Center Pools.

G.  SWIM CLUBS

 Meets: A fee daily will be assessed for use of Parks and Recreation aquatic facilities for competitive swimming programs. Fees assessed will cover all direct costs, as well as a relative portion of indirect costs incurred by the department. The Parks and Recreation department retains the right to negotiate the fee based upon special need demonstrated by the meet sponsors.

 Practice-Sponsored Teams: Practice sessions will be provided to the Dolphins and Grand Valley Wave Swim Clubs as availability allows. Practice sessions may be scheduled as space is available during public swim, and the fee will be negotiated separately with the respective swim team.

H.  RECREATION EQUIPMENT RENTAL

 Recreation equipment, (mask and fins, tubes or inflatables), may be rented at either Lincoln Park or Orchard Mesa Pools.

III.  FACILITIES

A.  LINCOLN PARK AUDITORIUM "BARN" RENTAL

 An individual or organization may reserve the Lincoln Park Barn for their *business or *family event. An event may be scheduled as "tentative" up to two years in advance. A damage/security deposit is required THREE months before the actual event to secure the date. If the deposit is not paid three months prior to the event, the event will be listed as tentative and the contract can be cancelled in favor of another booking/event. The total contract rental fee along with any additional forms required, must be paid/submitted at least ONE month prior to the scheduled event.

 If a booking is cancelled after the deposit and/or rental fees have been paid, a refund will be issued less a 25% administrative fee of the deposit and/or rental fees.

 *  Business Event - An event in which sales occur, an admission is charged, or funds are collected and may/may not be open to the public. This includes, but is not limited to, dances, plays concerts, flea markets, craft fairs, merchandise shows, organization fund raisers, etc.

 *  Family Event - An event in which NO sales occur and is not open to the general public.

B.  SENIOR RECREATION CENTER

 In the case of an outside contractor who operates a senior recreation program for the Center, a use fee specific to the activity will be assessed. Activities are generally for individuals 55 years of age and older.

 FACILITY RENTAL FEE

 The Senior Recreation Center can be rented for senior activities, when the facility is available.

 SENIOR DANCE FEES

 In the case of an outside contractor who operates a senior recreation program for the Center, a use fee specific to the activity will be assessed.

C.  PARK PERMITS

 The Department will issue a permit for an area of a municipal park as availability allows. There will be a fee to reserve a picnic shelter in a park.

 BUSINESS ACTIVITY IN CITY PARKS AND RIVERFRONT

 If an event is held in a City park and ANY fees are collected, the Department shall collect the minimum fee per day as stated in the Fees and Charges Policy. The fee will be collected before the event and the additional funds, if applicable, shall be submitted to the Parks and Recreation office within 10 working days from the completion of the event.

 Organizations seeking co-sponsorship by the Parks and Recreation Department, upon approval, may request permission to have the park use fee waived.

 CAMPS

 Use of a public park to conduct camps will be assessed the standard field rental rate plus 15% of gross sales (tickets, entry fee, etc).

 CONCESSION SALES IN CITY PARKS AND RIVERFRONT

 Concession or novelty sales cannot take place in a City park without prior approval of the Parks and Recreation Department. The Department and the City's contracted concessionaire must approve sales at Lincoln Park Stocker Stadium-Suplizio Baseball Field, Lincoln Park-Moyer Pool, Columbine and Kronkright softball complexes and the Canyon View softball complex, multi-use fields and baseball field.

 *Note - for additional information on Riverfront Trails, refer to Ordinance Book, Chapter 26.

D.  SOFTBALL and MULTI USE FIELD RENTAL

 A tournament may be scheduled at Canyon View, Columbine or Kronkright Fields. Fields will be assigned based on the parks and recreation department’s determination of appropriate facilities. The rental rate includes the initial field preparation for the tournament along with field maintenance scheduled between games when necessary. Softball field maintenance will be scheduled after the 5th and 10th consecutive softball games. The minimum tournament rate must be paid before the tournament and any additional fees associated with the tournament (lights, diamond dry) must be paid within 10 working days following the tournament. A contract MUST be signed prior to tournament.

 All information regarding the tournament (insurance, contract, dates and times) must be submitted to the Parks and Recreation office a minimum of 7 days prior to the actual event. No field reservation will be accepted without receipt of a non-refundable reservation fee equal to 1/3 of minimal rental fee. Tournament brackets are due 3 working days prior to tournament start, with a non-refundable bracket fee payable with all other reservation fees. These deposits may be applied to the final field rental payment.

 PRIVATE USE OF SOFTBALL FIELD(S) - NON-TOURNAMENT

 An organization may rent the softball fields on an hourly basis. The fee will include the initial field preparation by Parks Department staff.

E.  CANYON VIEW PARK/SPORTS COMPLEX

 In consideration for contributions to the City of Grand Junction from Grand Mesa Youth Soccer Association (GMYSA) will receive second priority in scheduled uses (after Parks and Recreation Department uses) of the multi-use fields and will additionally pay discounted player fees for regular league play.

F.  STOCKER STADIUM/SUPLIZIO BASEBALL FIELD

 Suplizio Baseball Field may be used for baseball activity only. Any other use of the facility must be pre-approved by the Department.

 Stocker Stadium Football Field may be used for football activity only. Any other use of the facility must be pre-approved by the Parks and Recreation Department.

 Stocker Stadium Track may be used for track activity only. Any other use of the facility must be pre-approved by the Department.

 The locker room facility will be included in the rentals to JUCO, School District 51 and Mesa State College athletic programs. Any outside use of the facility will be assessed a fee for rental. A clean-up fee may be assessed to any organization using the facility and leaving the facility in disarray.

G.  TENNIS COURT USE

 The Grand Junction Tennis Club, School District 51 and Mesa State College may use a maximum of 6-8 courts, as approved, without a charge provided the facility is not being used for Department programs. Facility exchanges are utilized with Mesa State College and School District 51. The Grand Junction Tennis Club contributes monetarily on an annual basis, i.e. contributing tennis balls, nets, straps and funds for facility improvements.

 Courts may be reserved by other groups on a per hour/per court basis provided the courts are available.

H.  TWO RIVERS CONVENTION CENTER

 Two Rivers Convention Center is available for rent to individuals and organizations. Refer to Two Rivers Policies and Procedures for additional information.

IV.  MUNICIPAL GOLF COURSES

A.  SEASON TICKETS

 Season tickets are available for use at both Lincoln Park and Tiara Rado Golf Course and are valid for the calendar year (January 1 through December 31). There are three categories of season tickets available: Unlimited - Valid anytime, 7 days a week and holidays; Limited - Lincoln Park - Valid anytime Monday through Friday; Saturday, Sunday and holidays after 2:00 P.M. during daylight savings time and after 12:00 P.M. during Mountain Standard Time; Limited - Tiara Rado - Valid anytime Monday through Thursday; valid Friday, Saturday, Sunday and holidays after 2:00 p.m. during daylight savings time and after 12:00 noon during Mountain Standard Time. Junior Limited - Valid Monday through Thursday and valid Friday, Saturday, Sunday and holidays after 2:00 P.M. during daylight savings time and after 12:00 P.M. during Mountain Standard Time.

B.  GREEN FEES

 Daily green fees will be charged for daily use.

C.  GOLF TOURNAMENTS

 Green fees are charged according to the tournament's status (exempt or nonexempt). Prizes and golf carts may be arranged through the pro shop.

 The tournament deposit fee must accompany all requests. For approved tournaments, this deposit will be credited against the total cost of the tournament. There will be a non-refundable tournament fee that must be paid at least 3 days before the tournament.

 If the event is cancelled due to weather, it will be rescheduled if an alternate date is available. If no date is available, or the group wishes, a refund will be given less prorated use of equipment and holes completed.

 Any outside carts and/or equipment, food, beverages, and prizes, which have been leased or purchased, must be paid for, in full, by the sponsoring group by completion of play.

D.  MID SEASON PURCHASE OF GOLF TICKETS

 Golf season tickets may be purchased for half price after August 15.

E.  GOLF RESERVATION

 One tee time for weekends and holidays may be reserved two days in advance, either in person or by telephone. Two tee times may be reserved for weekdays.

V.  MUNICIPAL CEMETERY

 For additional policy information, refer to Ordinance Book, Chapter 12, Sec. 12-1 through 12-3.

VI.  FORESTRY

 Annual license fee only. No additional fees. For additional policy information, refer to Ordinance Book, Article III, Sec. 40-61.