RESOLUTION NO. 98-01

 

AMENDING AND EXTENDING THE LEASE OF CITY PROPERTY

AT 134 WEST AVENUE TO

ROCKY MOUNTAIN SER WESTERN SLOPE HEAD START PROGRAM

 

 WHEREAS, pursuant to that certain Lease Agreement dated the 1st day of February, 2001, as authorized by City Resolution No. 10-01, the City leases to Rocky Mountain SER Western Slope Head Start Program the following described real property in the City of Grand Junction, Mesa County, Colorado:

 

Lots 52 through 58 of Bowers Subdivision of Lot 3, Block 9 of Richard D. Mobley’s Subdivision in Section 15, Township 1 South, Range 1 West of the Ute Meridian, also known as 134 West Avenue; and

 

 WHEREAS, the City and Rocky Mountain SER Western Slope Head Start Program are desirous of entering into an agreement for the purposes of amending and extending the terms and conditions of said Lease.

 

 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GRAND JUNCTION, COLORADO:

 

 That the City Manager, on behalf of the City and as the act of the City, is hereby authorized to execute and enter into the attached Lease Extension and Amendment Agreement with Rocky Mountain SER Western Slope Head Start Program.

 

 

PASSED and ADOPTED this 19th day of September, 2001.

 

 

             /s/ Cindy Enos-Martinez                  President of the Council

Attest:              

 

 

/s/ Stephanie Nye    

City Clerk

LEASE EXTENSION AND AMENDMENT AGREEMENT

 

 

September 19, 2001

 

Concerning that certain Lease Agreement dated the 1st day of February, 2001 (“the Lease”), between The City of Grand Junction, a Colorado home rule municipality (“City”), and Rocky Mountain SER Western Slope Head Start Program ("Lessee"), relating to that certain real property at 134 West Avenue in the City of Grand Junction, Mesa County, Colorado. The City and Lessee have met, conferred and agreed to this extension and amendment of the Lease.

 

 NOW, THEREFORE, the City and Lessee agree to extend and amend the Lease as follows:

 

1.  Section 3 is amended in its entirety as follows: “The term of this Lease shall be for a period of ten (10) years, commencing on February 1, 2001, continuing through January 31, 2011 (“Basic Term”), at which time this Lease shall expire if not sooner terminated in accordance with other provisions of the Lease; provided, however, that in the event Lessee acts as required and otherwise pursuant to the Lease, the City hereby grants Lessee an option to extend the term of the Lease for one (1) additional ten (10) year term, commencing on February 1, 2011, and expiring on January 31, 2021 (“Extended Term”). The terms and conditions of the Lease during the Extended Term shall be the same terms and conditions as the Basic Term. Lessee, if it desires to lease the Property for the Extended Term, shall give written notice to the City of Lessee’s intention to exercise said option by no later than December 1, 2010. In the event Lessee fails to provide written notice as aforesaid, Lessee’s option to extend shall automatically terminate and expire.”

 

2.  Section 5 is amended to include the following as Subsection 5.7: “Any City approved additions, improvements or alterations to the Property, except moveable furniture and moveable trade fixtures brought onto the Property by Lessee, shall become part of the Property and shall become and remain the property of the City upon the expiration or termination of any and all periods or terms of the Lease. At the City’s sole discretion Lessee may be required upon the expiration or termination of any and all periods or terms of the Lease to remove any or all additions, improvements or alterations to the Property that the City has not approved in writing.”

 

3.  All other terms, covenants, conditions, restrictions, duties, obligations and responsibilities as they appear in the Lease shall continue in full force and effect during any and all periods or terms of the Lease.

 

4.  Lessee and the City acknowledge the sufficiency of consideration for this amendment and waive any and all claims based on failed or inadequate consideration or failure of contract because of the same.

 

5.  The signatories to this amendment affirmatively represent that each has authority, by their respective signatures, to bind the entity, agency or organization to the terms and conditions of this Lease Extension and Amendment Agreement.

 

 Dated the day and year first above written.

 

       The City of Grand Junction,

Attest:        a Colorado home rule municipality

 

                       

City Clerk          City Manager

 

 

           Rocky Mountain SER

           Western Slope Head Start Program

 

 

                         

             Executive Director

City of Grand Junction CDBG Entitlement Program

SUBSTANTIAL AMENDMENT TO THE ACTION PLAN

PROGRAM YEAR 2000

SECTION 91.220 : AMENDMENTS [91.105(a)(2)]

 

 

 

Activities Affected

The original 2000 Action Plan included a project that was to spend $104,000 to remodel and add on to the existing Head Start daycare facility located at 134 West Avenue in Grand Junction, Colorado (Project 2000-4). The Rocky Mountain SER Western Slope Head Start Program requested the funds in order to upgrade the facility, which has operated in a modified residential structure for over 30 years. The 400 square-foot addition would create area to reconfigure the interior spaces for larger rooms and the remodel was to upgrade accessibility at the building entrance and in the bathrooms, add new exterior siding and replace windows and doors.

 

Head Start subsequently had a more thorough analysis of the building done which concluded that their resources would be better spent on an entirely new, more efficient facility. Thus, the current proposal is to construct a 1,500 square-foot daycare facility on the same site as the existing facility. The existing facility will be retained but not utilized by Head Start. The $104,000 allotted for the project would be entirely spent on construction of the new building.

 

City of Grand Junction Citizen Participation Plan

The City followed its Citizens Participation Plan and advertised and held a public hearing. The public hearing to amend the City’s CDBG Consolidated Plan and Action Plan for Program Year 2000 was conducted September 19, 2001. The City presented information regarding the change in use of funds for project 2000-4 to construct a new facility rather than remodel and add on to the existing facility. Subsequently, a summary was published and a 30-day public comment period was held

 

New Activity Approved for Funding

The Grand Junction approved of the amendment to project 2000-4 to utilize the $104,000 awarded to the Rocky Mountain SER Western Slope Head Start Program for new construction of a 1,500 square-foot facility instead of for remodel and construction of an addition to the existing facility. A copy of the staff report to City Council and the September 19, 2001 Grand Junction City Council minutes are attached.

USER PROJECT      ORIGINAL PROJECT 2000-4

 

Project Title        Upgrade of Riverside Classroom & Family Center

 

Description  Rocky Mountain SER Western Slope Head Start Program remodel and 400 square-foot addition to existing Head Start facility located at 134 West Avenue, Grand Junction, CO

 

Project ID  --

Local ID  2000-4

 

Activity  Capital Construction/Improvement Project

 

Funding  

Community Development (CDBG)  $104,000

Homeless (ESG)  $ 0

Housing (HOME)  $ 0

HIV/AIDS (HOPWA)  $ 0

Other Funding  $ 0

 

TOTAL  $104,000

 

Prior Funding  $ 0

 

Eligibility

Type of Recipient  Subrecipient Non-Profit : 501(c) (3)

 

Performance  34 children and their families served each program year

 

Location Type/Address  134 West Avenue

 

USER PROJECT  AMENDED PROJECT 2000-4

 

Project Title  Riverside Classroom & Family Center – New Construction

 

Description  Rocky Mountain SER Western Slope Head Start Program construction of new 1,500 square-foot classroom and family center to be located on same site as existing facility at 134 West Avenue, Grand Junction, CO

 

Project ID  --

Local ID  2000-4

 

Activity  Capital Construction/Improvement Project

 

Funding  

Community Development (CDBG)  $104,000

Homeless (ESG)  $ 0

Housing (HOME)  $ 0

HIV/AIDS (HOPWA)  $ 0

Other Funding  $ 0

 

TOTAL  $104,000

 

Prior Funding  $ 0

 

Eligibility

Type of Recipient  Subrecipient Non-Profit : 501(c) (3)

 

Performance  34 children and their families served each program year

 

Location Type  Address

 134 West Avenue

 

 

2000 SUBRECIPIENT CONTRACT FOR

CITY OF GRAND JUNCTION

COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS

ROCKY MOUNTAIN SER WESTERN SLOPE HEAD START PROGRAM

 

 

I.  AGREEMENT

 

THIS AGREEMENT, made and entered into this day of , 2001, by and between the CITY OF GRAND JUNCTION, COLORADO (hereinafter referred to as "City"), and Rocky Mountain SER Western Slope Head Start Program, (hereinafter referred to as "Subrecipient"), Witnesseth:

 

Recitals:

 

The City has entered into a contract with the U.S. Department of Housing and Urban Development providing for financial aid to the City under Title I of the Housing and Community Development Act of 1974, as amended to date.

 

Pursuant to such contract, the City is undertaking certain activities necessary for the execution of certain projects

 

the City desires to disburse funds to the Subrecipient to execute certain projects in conjunction with such undertaking of the City;

 

NOW, THEREFORE, the parties hereto do mutually agree as follows:

 

II.  SCOPE OF SERVICES

 

A.  Activities

 

The scope of services to be rendered by the Subrecipient is attached as Exhibit "A" hereto and made a part of this Agreement. Subrecipient agrees to perform the work described in Exhibit "A" in compliance with all provisions of this Agreement. Subrecipient warrants and represents that it has the requisite authority and capacity to perform all terms and conditions to be performed hereunder.

 

B.  National Objectives

 

Subrecipient certifies that the activities carried out with funds provided under this Agreement will meet one or more of the CDBG program's National Objectives. The specific National Objective to be met and how it will be met by the Subrecipient is described in Exhibit "A" of this Agreement.

 

C.  Client Data

 

The Subrecipient shall maintain client data demonstrating client eligibility for services provided. Such data shall include, but not be limited to, client name, address, income level or other basis for determining eligibility and description of service provided. Such information shall be made available to the City or its designees for review upon request.

 

III.  RESPONSIBILITY OF THE CITY

 

The City shall designate representatives of the City who will be authorized to make all necessary decisions required of the City on behalf of the City in connection with the execution of this Agreement and disbursing funds in connection with the program.

 

 

IV.  PAYMENT

 

If Subrecipient is not in default hereunder, and subject to City's receipt of the Department of Housing and Urban Development Community Development Block Grant funds and provided that the Agreement and Scope of Services are eligible expenditures of Community Development Block Grant funds, the City agrees to pay the Subrecipient a total dollar amount that is described on Exhibit "A" of this Agreement. Payment shall be made upon presentation of invoices which Subrecipient certifies are true and correct copies of payments due on behalf of the Subrecipient, for an activity covered by this Agreement and made in accordance and compliance with the Scope of Services. Payment may be suspended by the City in the event of non-performance by Subrecipient. The City may, at its sole discretion, retain 10% of each disbursement with final payment made upon successful completion of the project including satisfactory compliance with all City, state and federal requirements.

 

V.  GENERAL CONDITIONS

 

A.  General Compliance

 

The Subrecipient shall comply with the requirements of Title 24 of the Code of Federal Regulations, Part 570 (the Housing and Urban Development regulations concerning Community Development Block Grants). The Subrecipient also agrees to comply with all other applicable federal, state and local laws, regulations and policies governing the funds provided under and the obligations imposed by this Agreement. The Subrecipient further agrees to utilize funds available under this Agreement to supplement rather than supplant funds otherwise available.

 

B.  Independent Contractor

 

Nothing contained in this Agreement is intended to, or shall be construed in any manner as creating or establishing the relationship of employer/employee between the parties. The Subrecipient shall at all times remain an "independent contractor" with respect to the services to be performed under this Agreement. The City shall be exempt from payment of all Unemployment Compensation, FICA, retirement, life and/or medical insurance and Workers' Compensation Insurance as the Subrecipient is an independent Subrecipient.

 

C.  Hold Harmless

 

The Subrecipient shall hold harmless, defend and indemnify the City from any and all claims, suits, charges, damages, costs, fees, expenses and judgments whatsoever that arise out of the Subrecipient's performance or nonperformance of the services or subject matter called for in this Agreement.

 

D.  Workers' Compensation

 

The Subrecipient shall provide Workers' Compensation Insurance coverage for all of its employees involved in the performance of this Agreement.

 

E.  Insurance and Bonding

 

The Subrecipient shall carry sufficient insurance coverage to protect contract assets from loss due to theft, fraud and/or undue physical damage, and as a minimum shall purchase a blanket fidelity bond covering all employees in an amount equal to cash advances from the City.

 

F.  Amendments

 

The City or Subrecipient may amend this Agreement at any time provided that such amendments make specific reference to this Agreement and are executed in writing, signed by a duly authorized representative of both organizations and approved by the City Council. Such amendments shall not invalidate this Agreement nor relieve or release the City or Subrecipient from its obligations under this Agreement.

 

The City may, in its discretion, amend this Agreement to conform with federal, state or local governmental guidelines, policies and available funding amounts, or for other reasons. If such amendments result in a change in the funding, the scope of services, or schedule of the activities to be undertaken as part of this Agreement, such modifications will be incorporated only by written amendment signed by both the City and Subrecipient.

 

G.  Suspension or Termination

 

Either party may terminate this Agreement at any time by giving written notice to the other party of termination and specifying the effective date thereof, at least 30 days before the effective date of such termination. Partial terminations of the Scope of Service may only be undertaken with the prior approval of the City. In the event of any termination for convenience, all finished or unfinished documents, data, studies, surveys, maps, models, photographs, reports or other materials prepared by the Subrecipient under this Agreement shall, at the option of the City, become the property of the City and the Subrecipient shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents or materials prior to termination.

 

The City may also suspend or terminate this Agreement, in whole or in part, if the Subrecipient materially fails to comply with any term of this Agreement, or with any of the rules, regulations or provisions referred to herein, and the City may declare the Subrecipient ineligible for any further participation in the City's contracts, in addition to other remedies as provided by law. In the event there is probable cause to believe the Subrecipient is in noncompliance with any applicable rules or regulations, the City may withhold up to fifteen (15) percent of said contract funds until such time as the Subrecipient is found to be in compliance by the City, or is otherwise adjudicated to be in compliance.

 

VI.  ADMINISTRATIVE REQUIREMENTS

 

A.  Financial Management

 

1.  Accounting Standards

 

The Subrecipient agrees to comply with Attachment F of OMB Circular A-110

and further agrees to adhere to the accounting principles and procedures required

therein, to utilize adequate internal controls and maintain necessary source

documentation for all costs incurred.

 

2.  Cost Principles

 

The Subrecipient shall administer its program in conformance with OMB

Circular A-122, "Cost Principles for Non-Profit Organizations," as

applicable. These principles shall be applied for all costs incurred.

 

         

B.  Documentation and Record-Keeping  

 

1.  Records to be Maintained

 

The Subrecipient shall maintain all records required by the federal

regulations specified in 24 CFR Part 570.506, that are pertinent to the

activities to be funded under this Agreement. Such records shall

include but not be limited to:

 

a.  Records providing a full description of each activity undertaken;

b.  Records demonstrating that each activity undertaken meets one of

the National Objectives of the CDBG Program;

c.  Records required to determine the eligibility of activities;

d.  Records required to document the acquisition, improvement, use

or disposition of real property acquired or improved with CDBG

assistance;

e.  Records documenting compliance with the fair housing and equal

opportunity components of the CDBG Program;      f.  Financial records as required by 24 CFR Part 570.502, and OMB

Circular A-110; and

g.  Other records necessary to document compliance with Subpart K

of 24 CFR 570.

 

2.  Retention

 

The Subrecipient shall retain all records pertinent to expenditures incurred

under this Agreement for a period of three (3) years after the termination of

all activities funded under this Agreement. Records for non-expendable

property acquired with funds under this Agreement shall be retained for four

(4) years after final disposition of such property. Records for any displaced

person must be kept for four (4) years after he/she has received final

payment. Notwithstanding the above, if there is litigation, claims, audits,

negotiations or other actions that involve any of the records cited and that

have started before the expiration of the three year period, then such records

must be retained until completion of the actions and resolution of all

issues, or the expiration of the three year period, whichever occurs later.

 

3.  Disclosure

 

The Subrecipient understands that client information collected under this

Agreement is private and the use or disclosure of such information, when not

directly connected with the administration of the City's or Subrecipient's

responsibilities with respect to services provided under this contract, is

prohibited unless written consent is obtained from such person receiving

service and, in the case of a minor, that of a responsible parent/guardian.

 

4.  Access to Records

 

The Subrecipient shall furnish and cause each of its own subrecipients or

subcontractors to furnish all information and reports required hereunder and

will permit access to its books, records and accounts by the City, HUD or its

agent, or other authorized federal officials for purposes of investigation to

ascertain compliance with the rule, regulations and provisions stated herein.

The Subrecipient understands that the City, the Comptroller General and the

Secretary of HUD have access to all records related to this project.

 

5.  Reversion of Assets

 

The Subrecipient shall maintain records which clearly identify improvements made to the City property. The improvements shall not become the property of the Subrecipient. Properties retained shall continue to meet eligibility criteria and shall conform with the "changes in use" restrictions specified in 24 CFR Parts 570.503(b)(8), as applicable.

 

The Subrecipient agrees to use all improvements made to the real property, with Community Development Block Grant funds, as set forth in Exhibit "A." In the event Subrecipient ceases to the real property improvements acquired or improved with Community Development Block Grant funds, in accordance with Exhibit

"A," the Subrecipient shall return the improvements to the real property to the

City. The Subrecipient shall transfer to the City any Community Development Block Grant funds related to this project on hand at the time of expiration of this Agreement and any accounts

receivable of Community Development Block Grant funds related to

this project.

 

6.  Audits & Inspections

 

All Subrecipient records with respect to any matters covered by the

Agreement shall be made available to the City, their designees and/or the federal

government, at any time during normal business hours, as often as the City

deems necessary, to audit, examine and make excerpts or transcripts of all

data. Any deficiencies noted in audit reports must be fully cleared

by the Subrecipient within 30 days after receipt. Failure of the Subrecipient

to comply with the above audit requirements will constitute a violation of this

Agreement and may result in the withholding of future payments. The        

Subrecipient hereby agrees to have an annual agency audit conducted in        accordance with City policy and, as applicable, OMB Circular A-133 or A-128.

 

 

C.  Reporting, Payment and Procurement Procedures

 

1.  Indirect Costs

 

If indirect costs are allowed and charged, the Subrecipient shall develop

an indirect cost allocation plan for determining the appropriate

Subrecipient's share of administrative costs and shall submit such plan to

the City for approval, in a form specified by the City.

 

2.  Payment Procedures

 

The City will pay to the Subrecipient funds available under this agreement

based upon information submitted by the Subrecipient and consistent with

the approved budget and any City policies concerning payments. With the

exception of certain advances, payments will be made for eligible expenses

actually incurred by the Subrecipient, and not to exceed actual cash requirements.

In addition, the City reserves the right to liquidate funds available under this

agreement for costs incurred by the City on behalf of the Subrecipient.

 

3.  Progress Reports

 

The Subrecipient shall submit Progress Reports to the City in the time and

manner specified in Exhibit "A" of this Agreement.

 

D.  Procurement - OMB Standards

 

The Subrecipient shall procure all materials, property, or services in accordance

with the requirements of Attachment O of OMB Circular A-110, Procurement

Standards, and shall subsequently follow Attachment N, "Property Management

Standards" as modified by 24 CFR 570.502(b)(6), covering utilization and

disposal of property.

 

VII.  RELOCATION, REAL PROPERTY ACQUISITION, AND ONE-FOR-ONE

HOUSING REPLACEMENT

 

The Subrecipient agrees to comply with (a) the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended (URA), and implementing regulations of 49 CFR Part 24 and 24 CFR 570.606(b); (b) the requirements of 24 CFR 570.606(c) governing the Residential Antidisplacement and Relocation Assistance Plan under section 104(d) of the HCD Act; and (c) the requirements in §570.606(d) governing optional relocation policies. The Subrecipient shall provide relocation assistance to persons who are displaced as a direct result of acquisition, rehabilitation, demolition or conversion for a CDBG-assisted project. The Subrecipient and the City agree that no persons are being displaced.

VIII.  PERSONNEL & PARTICIPANT CONDITIONS

 

A.  Civil Rights

 

1.  Compliance

 

The Subrecipient agrees to comply with Title VI of the Civil Rights Act of

1964 as amended, Title VIII of the Civil Rights Act of 1968 as amended,

Section 104(b) and Section 109 of Title I of the Housing and Community

Development Act of 1974 as amended, Section 504 of the Rehabilitation

Act of 1973, the Americans with Disabilities Act of 1990, the Age

Discrimination Act of 1975, Executive Order 11063, and with Executive

Order 11246 as amended by Executive Orders 11375 and 12086.

 

2.  Nondiscrimination

 

The Subrecipient shall not discriminate against any employee or applicant

for employment because of race, color, creed, religion, ancestry, national

origin, sex, disability or other handicap, age, marital/familial status, or status

with regard to public assistance. The Subrecipient will take affirmative action

to ensure that all employment practices are free from such discrimination. Such

employment practices include but are not limited to: hiring, upgrading,        demotion, transfer, recruitment or recruitment advertising, layoff,

termination, rates of pay or other forms of compensation, and selection for

training, including apprenticeship. The Subrecipient agrees to post in

conspicuous places, available to employees and applicants for employment,

notices setting forth the provisions of this nondiscrimination clause.

 

3.  Land Covenants

 

This Agreement is subject to the requirements of Title VI of the Civil Rights Act

of 1964 (P.L. 88-352) and 24 CFR 570.601 and 602. In regard to the sale,

lease, or other transfer of land acquired, cleared or improved with assistance

provided under this contract, the Subrecipient shall cause or require a covenant

running with the land to be inserted in the deed or lease for such transfer,

prohibiting discrimination as herein defined, in the sale, lease or rental, or in

the use or occupancy of such land, or in any improvements erected or to be

erected thereon, providing that the City and the United States are beneficiaries

of and entitled to enforce such covenants. The Subrecipient, in undertaking its

obligation to carry out the program assisted hereunder, agrees to take such

measures as are necessary to enforce such covenant and will not itself so

discriminate.

 

4.  Section 504

 

The Subrecipient agrees to comply with any federal regulations issued pursuant

to compliance with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 706)

which prohibits discrimination against the handicapped in any federally assisted

program.

 

B.  Affirmative Action

 

1.  Approved Plan

 

The Subrecipient agrees that it shall be committed to carry out pursuant to the

City's specifications an Affirmative Action Program in keeping with the

principles as provided in President's Executive Order 11246 of September 24,

1965. The Subrecipient shall submit a plan for an Affirmative Action Program

for approval by the City.

 

2.  W/MBE

 

The Subrecipient will use its best efforts to afford minority and women-owned

business enterprises the maximum practicable opportunity to participate in the

performance of this Agreement. As used in this Agreement, the term "minority        and women-owned business enterprise" means a business at least fifty-one (51)        percent owned and controlled by minority group members or women. The        Subrecipient may rely on written representations by businesses regarding their        status as minority and female business enterprises in lieu of an independent        investigation.

 

4.  EEO/AA Statement

 

The Subrecipient will, in all solicitations or advertisements for employees

placed by or on behalf of the Subrecipient, state that it is an Equal Opportunity

or Affirmative Action employer.

 

5.  Subcontractor Provisions

 

The Subrecipient shall include the provisions of Paragraphs VIII A, Civil

Rights, and B, Affirmative Action, in every subcontract or purchase order,

specifically or by reference, so that such provisions will be binding upon each

of its own subrecipients or subcontractors.

 

C.  Employment Restrictions-Prohibited Activity

 

The Subrecipient is prohibited from using funds provided herein or personnel

employed in the administration of the program for: political activities; sectarian

or religious activities; lobbying, political patronage and nepotism activities.

 

D.  Conduct

 

1.  Assignability

 

The Subrecipient shall not assign or transfer any interest in this Agreement        without the prior written consent of the City; provided, however, that claims for        money  due to the Subrecipient from the City under this Agreement may be        assigned to a bank, trust company, or other financial institution without such        approval. Notice of assignment or transfer to a bank or other financial institution      shall be furnished promptly to the City.

 

2.  Subcontracts

 

a.  Approvals

 

The Subrecipient shall not enter into any subcontracts with any agency

or individual in the performance of this Agreement without the written

consent of the City.

 

b.  Monitoring

 

The Subrecipient understands that the City and/or HUD will

monitor the Subrecipient for compliance with this Agreement.

 

c.  Content

 

The Subrecipient shall cause all of the provisions of this Agreement in its

entirety to be included in and made a part of any subcontract executed

in the performance of this Agreement.

 

d.  Selection Process

 

The Subrecipient shall undertake to ensure that all subcontracts let in

the performance of this Agreement shall be awarded on a fair and

open competition basis. Executed copies of all subcontracts shall

be forwarded to the City along with documentation concerning the

selection process.

 

3.  Hatch Act

 

The Subrecipient agrees that no funds provided, nor personnel employed under

this Agreement, shall be in any way or to any extent engaged in the conduct of

political activities in violation of Chapter 15 of Title V United States Code.

 

4.  Conflict of Interest

 

The Subrecipient agrees to abide by the provisions of 24 CFR 570.611 with

respect to conflicts of interest, and covenants that it presently has no financial

interest and shall not acquire any financial interest, direct or indirect, which

would conflict in any manner or degree with the performance of services

required under this Agreement. The Subrecipient further covenants that in

the performance of this Agreement no person having such a financial interest

shall be employed or retained by the Subrecipient hereunder. These conflict

of interest provisions apply to any person who is an employee, agent, consultant,

officer, or elected official or appointed official of the City, or of any designated

public agencies or subrecipients which are receiving funds under the CDBG

Entitlement program.

 

5.  Lobbying

 

The Subrecipient certifies that:

 

a.  No federal appropriated funds have been paid or will be paid, by or on

behalf of it, to any person for influencing or attempting to influence an

officer or employee of any agency, a member of Congress, an officer or

employee of Congress, or an employee of a member of Congress in

connection with the awarding of any federal contract, the making of any

federal grant, the making of any federal loan, the entering into of any

cooperative agreement and the extension, continuation, renewal,

amendment or modification of any federal contract, grant, loan or

cooperative agreement;

 

b.  If any funds other than federal appropriated funds have been paid or will

be paid to any person for influencing or attempting to influence an officer

or employee of any agency, a Member of Congress, an officer or employee

of Congress, or an employee of a Member of Congress in connection with

this federal contract, grant, loan, or cooperative agreement, it will

complete and submit Standard Form-LLL, "Disclosure Form to Report

Lobbying," in accordance with instructions;

 

c.  It will require that the language of paragraph (d) of this certification

be included in the award documents for all subawards at all tiers

(including subcontracts, subgrants, and contracts under grants, loans,

and cooperative agreements) and that all subrecipients shall certify

and disclose accordingly; and

 

d.  Lobbying Certification - Paragraph d

 

This certification is a material representation of fact upon which

reliance was placed when this transaction was made or entered into.

Submission of this certification is a prerequisite for making or entering

into this transaction imposed by section 1352, title 31, U.S. Code. Any

person who fails to file the required certification shall be subject to a civil

penalty of not less than $10,000.00 and not more than $100,000.00

for each failure.

 

6.  Copyright

 

If this Agreement results in any copyrightable material or inventions, the City        and/or grantor agency reserves the right to royalty-free, non-exclusive and        irrevocable license to reproduce, publish or otherwise use and to authorize others      to use, the work or materials for government purposes.

 

7.  Religious Organization

 

The Subrecipient agrees that funds provided under this Agreement will not be

utilized for religious activities, to promote religious interests, or for the benefit

of a religious organization in accordance with the federal regulations specified

in 24 CFR 570.200(j).

 

E.  "Section 3" Clause

 

1.  Compliance

 

Compliance with the provisions of Section 3, the regulations set

forth in 24 CFR 135, and all applicable rules and orders issued

hereunder prior to the execution of this contract, shall be a condition

of the federal financial assistance provided under this agreement and

binding upon the City, the Subrecipient and any of the Subrecipient's

subrecipients and subcontractors. Failure to fulfill these requirements

shall subject the City, the Subrecipient and any of the Subrecipient's

subrecipients and subcontractors, their successors and assigns, to

those sanctions specified by the Agreement through which federal

assistance is provided. The Subrecipient certifies and agrees that no

contractual or other disability exists which would prevent compliance

with these requirements.

 

The Subrecipient further agrees to comply with these "Section 3"

requirements and to include the following language in all subcontracts

executed under this Agreement:

 

"The work to be performed under this Agreement is a project

assisted under a program providing direct federal financial

assistance from HUD and is subject to the requirements of

Section 3 of the Housing and Urban Development Act of 1968

as amended, 12 U.S.C. 1701. Section 3 requires that to the

greatest extent feasible opportunities for training and employment

be given to low- and very low-income residents of the project

area and contracts for work in connection with the project be

awarded to business concerns that provide economic opportunities

for the low- and very low-income persons residing in the

metropolitan area in which the project is located."

 

The Subrecipient further agrees to ensure that opportunities for

training and employment arising in connection with a housing

rehabilitation, housing construction, or other public construction

project are given to low- and very low-income persons residing within

the metropolitan area in which the CDBG-funded project is located;

where feasible, priority should be given to low- and very low-income

persons within the service area of the project or the neighborhood in

which the project is located, and to low- and very low-income participants

in other HUD programs; and award contracts for work undertaken in

in connection with a housing rehabilitation, housing construction, or

other public construction project are given to business concerns that

provide economic opportunities for low- and very low-income persons

residing within the metropolitan area in which the CDBG-funded project

is located; where feasible, priority should be given to business concerns

which provide economic opportunities to low- and very low-income

residents within the service area or the neighborhood in which the

project is located, and to low- and very low-income participants in

other HUD programs.

 

The Subrecipient certifies and agrees that no contractual or other legal

incapacity exists which would prevent compliance with these

requirements.

 

2.  Subcontracts

 

The Subrecipient shall include the foregoing Section 3 clause in every          subcontract and will take appropriate action pursuant to the subcontract        upon a  finding that the subcontractor is in violation of regulations issued        by the grantor agency. The Subrecipient will not subcontract with any

entity where it has notice or knowledge that the latter has been found in

violation of regulations under 24 CFR 135 and will not let any subcontract

unless the entity has first provided it with a preliminary statement of

ability to comply with the requirements of these regulations.

 

IX.  ENVIRONMENTAL CONDITIONS

 

A.  Air and Water

 

The Subrecipient agrees to comply with the following requirements insofar as they

apply to the performance of this Agreement:

 

-Clean Air Act, 42 U.S.C., 7401, et seq.

-Water Pollution Control Act, as amended, 33 U.S.C. 1251, et seq.,

as amended, 1319 relating to inspection, monitoring, entry, reports, and

information, as well as other requirements specified in said Section 114

and Section 308, and all regulations and guidelines issued thereunder.

-Environmental Protection Agency (EPA) regulations pursuant to 40 C.F.R.,

Part 50, as amended.

 

B.  Flood Disaster Protection

 

In accordance with the requirements of the Flood Disaster Protection Act of 1973

(42 USC 4001), the Subrecipient shall assure that for activities located in an area

identified by FEMA as having special flood hazards, flood insurance under the

National Flood Insurance Program is obtained and maintained as a condition of

financial assistance for acquisition or construction purposes (including rehabilitation).

 

C.  Lead-Based Paint

 

The Subrecipient agrees that any construction or rehabilitation of residential structures

with assistance provided under this agreement shall be subject to HUD Lead-Based Paint

Regulations at 24 CFR 570.608, and 24 CFR Part 35. Such regulations pertain to all

HUD-assisted housing and require that all owners, prospective owners and tenants of

properties constructed prior to 1978 be properly notified that such properties may

include lead-based paint. Such notification shall point out the hazards of lead-based

paint and explain the symptoms, treatment and precautions that should be taken when

dealing with lead-based paint poisoning and the advisability and availability of blood

lead level screening for children under seven. The notice should also point out that if

lead-based paint is found on the property, abatement measures may be undertaken.

 

D.  Historic Preservation

 

The Subrecipient agrees to comply with the Historic Preservation requirements set forth

in the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470) and the

procedures set forth in 36 CFR, Part 800, Advisory Council on Historic Preservation

Procedures for Protection of Historic Properties, insofar as they apply to the

performance of this Agreement.

 

In general, this requires concurrence from the State Historic Preservation Officer for all

rehabilitation and demolition of historic properties that are fifty years old or older or that

are included on a federal, state, or local historic property list.

 

X.  CONSTRUCTION CONDITIONS

 

A.  Labor Standards

 

The Subrecipient agrees to comply with the requirements of the Secretary of Labor in accordance with the Davis-Bacon Act as amended, the provisions of Contract Work Hours and Safety Standards Act, the Copeland "Anti-Kickback"Act (40 USC 276a-276a-5; 40 USC 327 and 40 USC 276 c) and all other applicable federal, state and local laws and regulations pertaining to labor standards insofar as those acts apply to the performance of this Agreement. The Subrecipient shall maintain documentation which demonstrates compliance with hour and wage requirements. Such documentation shall be made available to the City for review upon request.

 

The Subrecipient agrees that, except with respect to the rehabilitation or construction of residential property containing less that eight (8) units, all contractors engaged under contracts in excess of $2,000 for construction, renovation or repair work financed in whole or in part with assistance provided under this agreement, shall comply with federal requirements adopted by the City pertaining to such contracts and with the applicable requirements of the regulations of the Department of Labor, under 29 CFR Parts 1, 3, 5 and 7 governing the payment of wages and ratio of apprentices and trainees to journeyworkers; provided, that if wage rates higher than those required under the regulations are imposed by state or local law, nothing hereunder is intended to relieve the Subrecipient of its obligation, if any, to require payment of the higher wage. The Subrecipient shall cause or require to be inserted in full, in all such contracts subject to such regulations, provisions meeting the requirements of this paragraph.

 

 

B.  Asbestos

 

The Contractor/Subrecipient where undertaking renovation, rehabilitation, or demolition actions shall follow the notification and strict work practices for asbestos handling, removal, storage and transport as required under 40 CFR Part 61, Subpart m and 40 CFR Part 763 as well as for worker protection standards and exposures as required under 29 CFR 1910.1001 (non-construction), 1926.58 (construction), 40 CFR Part 763, Subpart G, and any applicable local regulations.

 

C.  Energy Efficiency

 

The Contractor/Subrecipient shall comply with the 1989 Model Energy Code, incorporated herein by this reference, for all new buildings constructed under this Agreement to address federal energy efficiency requirements found at 24 CFR 85.36 (i) (13) incorporated herein by this reference.

 

XI.  SEVERABILITY

 

If any provision of this Agreement is held invalid, the remainder of the Agreement shall not be affected thereby and all other parts of this Agreement shall nevertheless be in full force and effect.

 

XII.  ENTIRE AGREEMENT

 

The provisions set forth in items I-XI, and all attachments to this Agreement which includes the Subrecipient’s lease with the City, constitute the entire Agreement between the parties hereto and no statement, promise, conditions, understanding, inducement or representation, oral or written, express or implied, which is not contained herein shall be binding or valid.

 

IN WITNESS WHEREOF, the Subrecipient and the City have executed this Agreement as of the date first above written and under the laws of the State of Colorado.

 

 

CITY OF GRAND JUNCTION, COLORADO

 

BY:

City Manager

 

ATTEST:

 

CITY CLERK

 

 

 

APPROVED AS TO FORM:

 

CITY ATTORNEY

 

 

 

SUBRECIPIENT

 

 

BY:

 

 

ATTEST:

 

2000 SUBRECIPIENT CONTRACT FOR

CITY OF GRAND JUNCTION

COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS

WITH

ROCKY MOUNTAIN SER WESTERN SLOPE HEAD START PROGRAM

 

EXHIBIT "A"

SCOPE OF SERVICES

 

1.  The City agrees to pay to the Rocky Mountain SER Western Slope Head Start Program (Head Start) $104,000 from its 2000 Program Year CDBG Entitlement Funds for construction of a new Riverside Classroom and Family Center (Center) located at 134 West Avenue, Grand Junction, Colorado. The general purpose of the Center is to provide community action programs including early childhood education and social services to low-income families.

 

2.  The Rocky Mountain SER Western Slope Head Start Program certifies that it will meet the CDBG National Objective of low/moderate limited clientele benefit (570.208(a)(2)). It shall meet this objective by providing the above-referenced services to low/moderate income families in Grand Junction, Colorado.

 

3.  The entire project consists of construction of a new Center, including site improvements as required by the Grand Junction Zoing and Development Code such as utilities, parking and landscaping. The site and existing building are owned by the City of Grand Junction and leased to the Rocky Mountain SER Western Slope Head Start Program, which will continue to operate the new Center. It is understood that the City's grant of $104,000 in CDBG funds shall be used only for the construction of the new Center building itself. Costs associated with the other elements of the project will be paid for by other funding sources obtained by the Rocky Mountain SER Western Slope Head Start Program.

 

4.  This project shall commence upon the full and proper execution of the 2000 Subrecipient Agreement and the completion of any appropriate land use and environmental review and amendment of the land lease with the City. The project shall be completed on or before April 30, 2003.

 

5.  The budget for the entire project is as follows:

Project Activity      Cost      Source of Funds

1,500 sf  Building    $104,000    City CDBG Entitlement Funds

and Head Start

Parking Lot Construction    $ 16,000    Head Start

Landscaping Improvements  $ 9,000    Head Start

Utilities        $ 9,000    Head Start

Architectural Design    $ 19,800    Head Start

Administration      $ 2,500    Head Start

 

6.  Head Start estimates that it will provide services to at least 34 persons/families when the project is completed and in full operation.

 

7.  The City of Grand Junction shall monitor and evaluate the progress and performance of Head Start to assure that the terms of this agreement are being satisfactorily met in accordance with City and other applicable monitoring and evaluating criteria and standards. Head Start shall cooperate with the City relating to such monitoring and evaluation.

 

8.  Head Start shall provide quarterly financial and performance reports to the City. Reports shall describe the progress of the project, what activities have occurred, what activities are still planned, financial status, compliance with National Objectives and other information as may be required by the City. A final report shall also be submitted once the project is completed.

 

9.  During a period of five (5) years following the date of completion of the project the use or planned use of the property improved may not change unless 1) the City determines the new use meets one of the National Objectives of the CDBG Program, and 2) Head Start provides affected citizens with reasonable notice and an opportunity to comment on any proposed changes. If Head Start decides, after consultation with affected citizens that it is appropriate to change the use of the property to a use which the City determines does not qualify in meeting a CDBG National Objective, Head Start must reimburse the City a prorated share of the City's $104,000 CDBG contribution. At the end of the five-year period following the project closeout date and thereafter, the only City restrictions on use of the property shall be as stated in a lease between Head Start and the City.

 

10.  Head Start understands that the funds described in the Agreement are received by the City of Grand Junction from the US Department of Housing and Urban Development under the Community Development Block Grant Program. Head Start shall meet all City of Grand Junction and federal requirements for receiving Community Development Block Grant funds, whether or not such requirements are specifically listed in this Agreement. Head Start shall provide the City of Grand Junction with documentation establishing that all local and federal CDBG requirements have been met.

 

11.  A blanket fidelity bond equal to cash advances as referenced in Paragraph V.(E) will not be required as long as no cash advances are made and payment is on a reimbursement basis.

 

12.  A formal project notice will be sent to Head Start once all funds are expended and a final report is received.