CITY OF GRAND JUNCTION

RESOLUTION NO. 112-06

A RESOLUTION ADOPTING THE BYLAWS OF THE GRAND JUNCTION, COLORADO CITY YOUTH COUNCIL

RECITALS:

 The Grand Junction, Colorado City Youth Council (“CYC”) was established by the City Council in 2003 in order to allow input from the youth in the community as set forth in the 2002 Strategic Plan.

 The bylaws of the CYC establishes the officers and their responsibilities, the conduct of members and meetings and the relationship with City staff as well as setting forth the Mission of the CYC.

 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GRAND JUNCTION:

 That the bylaws of the Grand Junction, Colorado City Youth Council are adopted as attached.

PASSED and APPROVED this 6^th day of September, 2006.

ATTEST:

/s/: Stephanie Tuin        /s/: James J. Doody

City Clerk          President of Council

Youth Council Bylaws

BYLAWS OF THE GRAND JUNCTION, COLORADO CITY YOUTH COUNCIL

NAME AND SCOPE

This body shall be called the Grand Junction City Youth Council and along with the other Boards and Commissions of the City, be an advisory board to the Grand Junction City Council.

MISSION STATEMENT

To better our community by providing a representative perspective to the City Council on issues concerning the young people of Grand Junction and inspiring a desire in youth to become responsible, involved citizens who positively affect the future of our City.

PREAMBLE

As the Grand Junction City Youth Council, we will work towards improving the local government’s awareness of its youth and the youth’s awareness of its local government. We will do our part to promote a safe, drug and alcohol-free environment within the community. We will reach out to support local charities and organizations that aid youth in need, or youth in general. We will work to represent the diversity within Grand Junction, especially during the recruitment process. As representatives of the Grand Junction Youth, we will work to further the positive perceptions and relations amongst the youth and adults within the community.

CITY YOUTH COUNCIL OFFICERS – DUTIES, POWERS, ELECTION and TERMS OF OFFICE

1.  Youth Mayor

a) Presides at all meetings of the Youth Council

b) Votes under the same procedures as other members of the Youth  Council

 c) Elected by a majority vote of the Youth Council at the beginning of each  new term

d) Signs all documents of the Youth Council

e) Acts as the Youth Council’s official representative

f) Calls special meetings in accordance with these bylaws

g) Responsible for compiling agenda for transmittal to the Youth Council  Secretary.

2.  Youth Vice-Mayor

a) During the absence, disability, or disqualification of the Youth Mayor or any other Youth Council officer, the Youth Vice-Mayor shall exercise or perform all  the duties and be subject to all the duties of the Chairperson or other officer

b) Elected by a majority vote of the Youth Council at the beginning of each  new term

c) Responsible for assisting the Youth Council Historian with his/her duties

d) Shall succeed the Youth Mayor if the office is vacated before the term of the Youth Mayor has expired; The Youth Vice-Mayor shall serve the unexpired term of the vacated office. A new Youth Vice-Mayor shall be elected by a majority vote of the members of the Youth Council at the next regular meeting following the Youth Vice-Mayor assuming the role of the Youth Mayor.

e) Shall be a resource for rules of order during meetings

f) Shall act as a liaison to City Council and write a memo to them once a    month

g) Shall distribute meeting agendas and meeting reminders to all members of the  Youth Council at least two (2) days in advance of each regularly scheduled meeting

3.  Secretary

a) Shall prepare the agenda and distribute it to the Youth Vice-Mayor at least four (4) days in advance of each regularly scheduled meeting

b) Elected by a majority vote of the Youth Council at the beginning of each new term

 c) Responsible for keeping accurate minutes of Youth Council meetings and    forwarding those minutes to the designated City Staff member upon their      completion.

d) Shall take attendance and keep track of referrals at all meetings and notify members of absences

e) Responsible for checking e-mail on a regular basis and reporting back to the Youth Council when necessary

4.  Treasurer

a) Shall be responsible for keeping accurate financial records for City Youth      Council activities and report to the Youth Council when requested.

b) Elected by a majority vote of the Youth Council at the beginning of each new term

c) Shall act as the Youth Council’s financial advisor

5.  Staff Support

 a) At least one member of City staff (to be appointed by the City Manager)      shall be provided.

CITY YOUTH COUNCIL MEMBER CONDUCT

1.  All members are required to attend all regular meetings of the Youth Council. After two (2) absences during a one-year term, the Secretary will report the member to the rest of the Youth Council and that member shall be removed from the council. If the member wishes to rejoin the Youth Council he or she must submit a letter explaining the absence and a 2/3^rd vote by the Youth Council shall readmit the member. Until the council reads the letter and votes, the member shall not attend the meetings.

2.  If a member is found by the Youth Council to violate that oath or to otherwise damage the integrity of the Youth Council, upon the first offense, they may be removed by a 2/3^rd vote. Upon the second offense and thereafter, a simple majority vote is required to remove the member from office.

CITY STAFF RESPONSIBILITIES TO THE CITY YOUTH COUNCIL

1.  Transmits messages between the Youth Council and the Grand Junction  City Council.

2.  Assists Chair and Secretary in preparation and distribution of agendas,  minutes and other related documents.

3.  Informs the Youth Council of correspondence relating to the business of  the group and attends to such correspondence when necessary.

4.    Administers funds allocated to the Youth Council in accordance with its      directives, law and City regulations.

CONDUCT OF MEETINGS

1.  The Youth Council shall meet a minimum of once a month during the  academic year.

2.    Additional meetings may be held at any time upon the call of the Chairperson or by a majority of the voting members of the Youth Council upon request of the Grand  Junction City Council. All members of the Youth Council and the general public must be given four (4) days notice of such a meeting.

3.  A majority of the members of the Youth Council in attendance at a  meeting shall constitute a quorum for the transaction of business.

4.  Ten (10) minutes at each regularly scheduled meeting will be set aside for public  input. No one person will be allowed to speak for more than two (2) minutes unless approved by a majority of the Youth Council.

5.  The Youth Council shall conduct all meetings in accordance with generally  accepted parliamentary procedure unless otherwise provided for in these  rules.

YOUTH COUNCIL COMMITTEES

The Youth Council, by a majority vote, may form standing or temporary committees to work on issues in depth, and then report back to the Youth Council. The Youth Council, at its discretion, may choose to name members of the general public to these committees. Committee chairs will be chosen by a majority vote of committee members.

AMENDMENT OF CITY YOUTH COUNCIL BYLAWS

These rules may be recommended to be amendment at any meeting by a vote of the majority of the entire membership of the Youth Council provided five (5) days notice has been given to each member of the Youth Council. Proposed amendments approved by the Youth Council must be considered and approved by the City Council.

PASSED and APPROVED this 6^TH day of September, 2006

ATTEST

_____________________  

President of Council            

__________________________

City Clerk

CITY YOUTH COUNCIL

Two Year Terms