RESOLUTION NO. 145-07
A RESOLUTION ESTABLISHING THE 2008 FEES AND CHARGES POLICY FOR THE GRAND JUNCTION PARKS AND RECREATION DEPARTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GRAND JUNCTION:
That the Fees and Charges policy, as attached, is hereinafter set forth be those for the Parks and Recreation Department, Two Rivers Convention Center, and Avalon Theatre for 2008.
PASSED AND ADOPTED this 17th day of October, 2007.
/s/ James J. Doody
James J. Doody
Mayor
ATTEST:
/s/ Stephanie Tuin
Stephanie Tuin
City Clerk
CITY OF GRAND JUNCTION PARKS and RECREATION DEPARTMENT - 2008 FEES and CHARGES POLICY
PURPOSE OF POLICY
The Fees and Charges Policy is intended to establish a standardized approach in assessing fees for the use of City facilities. This policy provides a guideline for determining which user groups should pay and at what percentage, to keep fees at a fair market level in order to encourage participation, to strive for a high degree of cost recovery, and to lessen the burden on the City tax payer.
AUTHORITY
The Parks and Recreation Department shall develop and recommend fees and guidelines for all appropriate uses of its facilities and participation in various recreation programs. The fees will be reviewed by staff, the Parks and Recreation Advisory Board and ultimately approved by the City Council.
COST RECOVERY CATEGORIES
1. MINIMAL COST RECOVERY – Recreation programs and/or facilities may recover less than 50% of the direct costs, such as: youth enrichment programs (including STARS, early release, and after school), Senior Recreation Center, Bookcliff Activity Center, some teen programs, senior programs, and special events.
2. PARTIAL COST RECOVERY - Recreation programs will recover a minimum of 70% of the direct operating costs, such as: Aquatics, youth athletics, most general recreation programs, including some senior recreation, and some special events.
3. FULL COST RECOVERY – Recreation programs and/or facilities will recover a minimum of 100% of the direct operating costs, such as: Adult athletics and some athletic special events, most fitness programs, and contract programs. Facilities, such as: Golf courses.
GENERAL DEPARTMENTAL POLICIES
Effective January 1, 2008, the City of Grand Junction will implement one (1) standardized Fees and Charges program for the Parks and Recreation Department.
COLLABORATION WITH USER GROUPS
The following groups are co-sponsored or collaborate with the Department: Dolphins Swim Club, Grand Valley Wave Swim Club, Grand Junction Tennis Club, JUCO, Senior Recreation
Center Incorporated, Grand Mesa Youth Soccer Association (GMYSA), Mesa County Jr. Football Association, Mesa County School District 51, and Lincoln Park and Tiara Rado Golf Clubs.
RETURNED CHECK
There will be a $10.00 service charge on checks returned for insufficient funds, an additional $10 will be charged if the account goes to collection.
AGE CATEGORIES
Age categories are dependant upon program and/or facility.
GROUP DEFINITION
Any group of five or fewer individuals. There will be an additional fee, per person, for more than five individuals comprising a group.
REFUND AND SATISFACTION GUARANTEE
A full credit toward a future program or activity or a refund will be issued for any program that is cancelled by the department. If you are unable to participate in a program, partial credits or refunds will gladly be given for most programs with notification seven (7) days prior to the start of the program. Full refunds cannot be guaranteed if expenses for the program have already been incurred. Refunds will not be granted for trips, special events, adult sport leagues, season pass/punch cards for golf, BAC, swimming, and some contractual programs. If you are not satisfied with your experience, call or write within seven (7) days of the last class. You can either repeat the activity at no charge, receive a credit which may be applied to another activity, or receive a refund. For more information, please inquire at the time of registration.
SCHOLARSHIPS
The Grand Junction Parks and Recreation Department offers scholarships to participants unable to pay, based on household size, income level, and verification of Medicaid or CHP+ card.
SWIMMING POOLS
FREE SWIM DAY
Free pool admission for individuals 17 and under will be offered on Wednesdays from 9:00 A.M. – 2:00 P.M. and 3:00 P.M. – 4:00 P.M. at the Lincoln Park-Moyer Swimming Pool. Wednesdays free day admission is valid for the pool complex only and will not be valid for the waterslide. Certain Wednesdays may be excluded based upon predetermined closings to the public (e.g. swim meets). Paid parent is required for children to come in free during the 3:00 P.M. – 8:00 P.M. session.
NON SWIMMERS
ALL individuals entering the facility will pay the daily admission fee or present their season pass/punch card. During Learn-to-Swim, admission fees will not be charged to class observers. Observers must remain in designated observation areas, and must leave the facility prior to its reopening for public swim or other use.
SUMMER SEASON POOL PASSES
Swimming pool summer season passes are available for use at both the Lincoln Park and Orchard Mesa Community Center Pool. An individual may purchase a season pass valid for Orchard Mesa Pool only. The Lincoln Park-Moyer Pool seasonal opening and closing dates are set annually based upon the existing School District #51 school calendar.
PRIVATE POOL PARTIES
The Lincoln Park-Moyer Pool and/or Waterslide and the Orchard Mesa Community Center Pool may be rented by individuals, groups or organizations for private, not for profit, pool parties during non-public hours. Payment is due at the time of booking and the number of swimmers in the party is indicated at that time. The guaranteed number of guests may be increased three days prior to the event and payment submitted without penalty; however, a premium over-booking fee will be charged when attendance exceeds the guarantee.
AREA SCHOOLS - ANNUAL POOL USE
Schools may schedule either Lincoln Park-Moyer Pool and Waterslide, or Orchard Mesa Pool for an annual pool party, not to exceed two hours, at a discounted fee for students, as availability allows. Schools may be combined not to exceed maximum capacity. Adults will pay regular admission fees.
SWIM CLUBS
Meets: A daily fee will be assessed for use of Parks and Recreation aquatic facilities for competitive swimming programs. Fees assessed will cover all direct costs, as well as a relative portion of indirect costs incurred by the department. The Parks and Recreation department retains the right to negotiate the fee based upon special need demonstrated by the meet sponsors.
Practice-Sponsored Teams: Practice sessions will be provided to the Dolphins and Grand Valley Wave Swim Clubs as availability allows. Practice sessions may be scheduled as space is available and the fee will be negotiated separately with the respective swim team.
FACILITIES
USE TYPES
Public Use – Open to the public and may, or may not, charge fees.
Private Use – Use by, a business with a current City of Grand Junction Sales Tax License, a 501C3 Non-profit organization, or a governmental entity and not open to the general public.
LINCOLN PARK AUDITORIUM "BARN" RENTAL
An organization may reserve the Lincoln Park Barn for their Public Use or Private Use event as availability allows. Other use applications may be submitted in writing and use approval and use guidelines will be subject to consideration and approval of the Parks and Recreation Director or designated representative. Private users are encouraged to contact and use Two Rivers Convention Center for parties, graduation celebrations, anniversary celebrations and family gatherings. An event may be scheduled up to one year in advance, with a rental deposit of 50% of the total rent. This is required at the time of reservation. The total contract rental fee, damage deposit, and any additional required forms must be paid/submitted at least ONE week prior to the scheduled event.
If the reservation is cancelled less than 30 days prior to the event the rental deposit will be retained by the City.
A certificate of liability insurance will be required for Public Use and may, or may not, be required for Private Use events. Details are available through the Parks and Recreation office.
PARK PERMITS
The Department will issue a permit for an area of a municipal park as availability allows. There will be a fee to reserve a picnic shelter in a park.
BUSINESS ACTIVITY IN CITY PARKS AND RIVERFRONT
If an event is held in a City park and ANY fees are collected, the Department shall collect the minimum fee per day as stated in the Fees and Charges Policy. The fee will be collected before the event and the additional funds, if applicable, shall be submitted to the Parks and Recreation office within 10 working days from the completion of the event.
Organizations seeking co-sponsorship by the Parks and Recreation Department, upon approval, may request permission to have the park use fee waived.
CAMPS
Use of a public park to conduct camps will be assessed the standard field rental rate plus 15% of gross sales (tickets, entry fee, etc).
CONCESSION SALES IN CITY PARKS AND RIVERFRONT
Concession or novelty sales cannot take place in a City park without prior approval of the Parks and Recreation Department. The Department and the City's contracted concessionaire must approve sales at Lincoln Park Stocker Stadium-Suplizio Baseball Field, Lincoln Park-Moyer Pool, Columbine and Kronkright softball complexes and the Canyon View Park.
*Note - for additional information on Riverfront Trails, refer to Ordinance Book, Chapter 26.
SOFTBALL and MULTI PURPOSE FIELD RENTAL
A tournament may be scheduled at Canyon View, Columbine or Kronkright Fields. Fields will be assigned by the Parks and Recreation Department. The rental rate includes the initial field preparation for the tournament along with field maintenance scheduled after the 5th and 10th consecutive games on each field. One third of the total contract fee must be paid at the time of reservation with balance due no later than 3 working days prior to the event. Written cancellation must be received in our office at least 7 days before the event to receive a full refund. All additional fees associated with the event (lights, diamond dry) must be paid within 5 working days following the event. A contract MUST be signed prior to event.
All information regarding the tournament (insurance, contract, dates and times) must be submitted to the Parks and Recreation office a minimum of 7 days prior to the actual event. Tournament brackets are due 3 working days prior to tournament start.
Multi purpose field use may be scheduled at Canyon View Park multi purpose fields. Games and tournaments take priority over any practice requests. Field use may be restricted based on field condition.
PRIVATE USE OF SOFTBALL FIELD(S) – NON-TOURNAMENT
An organization may rent the softball fields on an hourly basis. The fee will include the initial field preparation by Parks Department staff. Written cancellation must be received in our office 24 hours in advance to receive a full refund.
STOCKER STADIUM/SUPLIZIO BASEBALL FIELD
Suplizio Baseball Field may be used for baseball activity only. Any other use of the facility must be pre-approved by the Department.
Stocker Stadium Football Field may be used for football activity only. Any other use of the facility must be pre-approved by the Parks and Recreation Department.
Stocker Stadium Track may be used for track activity only. Any other use of the facility must be pre-approved by the Department.
The locker room facility will be included in the rentals to JUCO, School District 51 and Mesa State College athletic programs. Any outside use of the facility will be assessed a fee for rental. A clean-up fee may be assessed to any organization using the facility and leaving the facility in disarray.
TENNIS COURT USE
The Grand Junction Tennis Club, School District 51 and Mesa State College may use a maximum of 6-8 courts, as approved, without a charge provided the facility is not being used for Department programs. Facility exchanges are utilized with Mesa State College and School District 51. The Grand Junction Tennis Club contributes monetarily on an annual basis, i.e. contributing tennis balls, nets, straps and funds for facility improvements.
Courts may be reserved by other groups on a per hour/per court basis provided the courts are available.
TWO RIVERS CONVENTION CENTER AND THE AVALON THEATRE
Two Rivers Convention Center and the Avalon Theatre are available for rent to individuals and organizations. Refer to Two Rivers Convention Center Policies and Procedures for additional information.
MUNICIPAL GOLF COURSES
SEASON TICKETS
Season tickets are available for use at both Lincoln Park and Tiara Rado Golf Course and are valid for the calendar year (January 1 through December 31). There are three categories of season tickets available: Unlimited - Valid anytime, 7 days a week and holidays; Limited - Lincoln Park - Valid anytime Monday through Friday; Saturday, Sunday and holidays after 2:00 P.M. during daylight savings time and after 12:00 P.M. during Mountain Standard Time; Limited - Tiara Rado - Valid anytime Monday through Thursday; valid Friday, Saturday, Sunday and holidays after 2:00 p.m. during daylight savings time and after 12:00 noon during Mountain Standard Time. Junior Limited - Valid Monday through Thursday and valid Friday, Saturday, Sunday and holidays after 2:00 P.M. during daylight savings time and after 12:00 P.M. during Mountain Standard Time.
GREEN FEES
Daily green fees will be charged for daily use.
GOLF TOURNAMENTS
Green fees are charged according to the tournament's status (exempt or nonexempt). Prizes and golf carts may be arranged through the pro shop.
The tournament deposit fee must accompany all requests. For approved tournaments, this deposit will be credited against the total cost of the tournament. There will be a non-refundable tournament fee that must be paid at least 3 days before the tournament.
If the event is cancelled due to weather, it will be rescheduled if an alternate date is available. If no date is available, or the group wishes, a refund will be given less prorated use of equipment and holes completed.
Any outside carts and/or equipment, food, beverages, and prizes, which have been leased or purchased, must be paid for, in full, by the sponsoring group by completion of play.
MID SEASON PURCHASE OF GOLF TICKETS
Golf season tickets may be purchased for half price after August 15.
GOLF RESERVATION
One Tee time may be reserved up to one week in advance.
MUNICIPAL CEMETERY
For additional policy information, refer to Ordinance Book, Chapter 12, Sec. 12 - 1 through 12 - 3.
FORESTRY
Annual license fee only. No additional fees. For additional policy information, refer to ordinance Book, Article III, Sec. 40-61.
