ART ON THE CORNER & DOWNTOWN SPECIAL EVENTS COORDINATOR
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.
Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Serve as staff for the Grand Junction Downtown Development Authority’s Art on the Corner (AOTC) public art program and related arts initiatives; coordinate, produce and manage special events sponsored by the Downtown Grand Junction Business Improvement District.
JOB CLASSIFICATION
Exempt, Non-Safety Sensitive.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from the Executive Director of the Downtown Development Authority/Downtown Grand Junction BID; works collaboratively with DDA/BID administrative staff and Marketing and Communications Director; Coordinator supervises and directs part-time and seasonal event staff.
PRIMARY DUTIES--The following are examples of primary duties assigned to positions in this classification. Other related duties and responsibilities may be assigned.
ART ON THE CORNER:
1. Coordinate and manage the AOTC Annual Exhibition; develop, organize, and document contracts and communications with artists; implement long-range plans for display and conservation of AOTC Permanent Collection; serve as liaison and promote AOTC to artists, art and educational organizations, visitors, merchants, and the community.
2. Coordinate, compile, design, publish and distribute various informational brochures; prepare and present information and programs to the public to broaden awareness of AOTC and Downtown as an arts and culture destination.
3. Prepare and present annual budget requests, quarterly budget reports, and other information reports as requested by Executive Director.
4. Coordinate annual Exhibition call for entries, de-installation and installation of Exhibition, artists’ reception and support services, and prepare marketing materials.
5. Plan, organize and host Art on the Corner Exhibition Advisory Committee meetings, art selection process, and special events; prepare agendas and maintain records; recruit and coordinate AOTC volunteers.
6. Maintain official applications and contracts for temporary and permanent art collection, including conservation plan and special directions for each piece.
BID SPECIAL EVENTS:
1. Plan, coordinate, produce and manage BID sponsored Special Events including Annual Downtown Grand Junction Art + Music Festival, Summer Farmers Market, Downtown Car Show, and Holiday Events/Annual Parade of Lights.
2. Coordinate and manage all logistics of event production and execution, including timely securing all necessary permits, processing vendor applications, supervising and directing seasonal and permanent part-time event staff responsible for event implementation; coordinating with City of Grand Junction departmental staff, particularly Parks & Recreation, GJPD, GJFD, Streets Division, and Planning.
3. Serve as BID Liaison with the Grand Junction Visitors and Convention Bureau and Special Event Task Force.
4. Provide input and assistance to third-party producers of non-BID Downtown events.
5. Solicit and coordinate the participation of BID businesses in planning and executing BID events, including staffing both standing and ad hoc event committees.
6. Research special events in other communities, and collect organizational best practices and municipal policies/regulation of events; develop recommendations for improving BID events and/or City of Grand Junction event policies.
7. Attend and participate in regional meetings and conferences concerning Business Improvement Districts and their special event programming and production.
QUALIFICATIONS
Knowledge of:
Arts and cultural disciplines in the local community.
Basic management principles of public arts programs.
Special event management and marketing best practices.
Principles and practices of public relations and public speaking/presentation.
Principles of business letter writing and basic report preparation.
Modern office procedures, methods and equipment including computers.
Pertinent Federal, State and local codes, laws and regulations.
Ability to:
Work with diverse constituencies that may possess competing objectives.
Produce informative and attractive brochures, flyers, calendars and other promotional materials.
Develop annual budgets, budget reports, and progress reports as requested.
Prepare and present clear and concise reports.
Communicate clearly and concisely, orally and in writing, in all types of media including social media formats.
Work closely with staff and consultants to maintain and update Downtown Grand Junction website.
Establish and maintain effective working relationships with those contacted in the course of work.
Work flexible hours to accommodate special events.
Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
Two years of increasingly responsible experience in special event management and production; two years of volunteer coordination public arts program coordination or a related field; experience with website management and maintenance; and experience with contracts and contract management.
Training:
Equivalent to a Bachelors degree from an accredited college or university with major course work in liberal arts, public administration, marketing, or a related field.
WORKING CONDITIONS
Environmental Conditions:
Office environment; travel as needed to other locations in town and at conferences or trainings; installation and maintenance of artwork, tours, and events require work in outside environment in all types of weather.
Physical Conditions:
Primary duties may require maintaining physical condition necessary for sitting at a computer for prolonged periods of time; public speaking; speaking on the telephone; ability to supervise and perform conservation work, including installation and de-installation of art pieces; work outdoors during special events including light lifting, in all weather.