Parks and Recreation Advisory Board Minutes

Regular Meeting – March 3, 2016

Meeting Location:  Parks & Recreation Administration Office

Roll Call

Board Members Present:  Dr. Scott McBrayer

Scott Coleman

Kyle Emert

Kristy Emerson

 Marc Litzen

 Gary Schroen

 Bob Wiig

Board Members Absent:  Chris Kennedy

Parks & Recreation Staff Present:  Rob Schoeber, Director

 Allison Little, Administrative Specialist

Item 1: Meeting Called to Order by Scott McBrayer at 12:08 p.m.

Item 2: Approval of Minutes

Scott Coleman moved to approve the February 4, 2016 Parks and Recreation Advisory Board minutes. Gary Schroen seconded. The minutes were approved unanimously.

Motion approved by the Parks and Recreation Advisory Board: Yes 7 No 0

Item 3: Recreation Center Feasibility Study Follow Up

The Board talked about the discussion at the February meeting. Dr. Scott McBrayer and Scott Coleman will be meeting to follow up with the leadership of the People for Local Activities and Community Enrichment (PLACE) group next week. The Board discussed where a community center might fit with other City priorities and looking forward to completing a feasibility study to answer some of those questions. Rob Schoeber reminded the Board that there is $25,000 in the budget for a feasibility study and staff will apply to DOLA for an Administrative grant to match that amount. A feasibility study is expected to cost $50,000.

Item 4: School Calendar Follow Up

Rob Schoeber thanked the board for their participation in giving School District 51 feedback about their current and proposed school calendars. A calendar has been adopted with a start date of August 10, 2016 and moving to a one week spring break for the 2016 – 2017 school year.

Item 5: By Laws

The Board reviewed the changes to the Bylaws (see attached). The Board would like to change the public notice from one week to 48 hours. They would also like to make sure that when signed, there is an indication of the date of amendment. Bob Wiig moved to approve the Bylaws as amended. Scott Coleman seconded. The motion carried unanimously.

Motion approved by the Parks and Recreation Advisory Board: Yes 7 No 0

Item 6: For the Good of the Community

•  Scott Coleman shared some feedback from the tennis community. They were asked not to remove snow from the tennis courts and due to potential for damage and were disappointed to see City staff our on the courts using ice breaking blades.

•  Marc Litzen asked if there was anyone working to bring more tournaments to the Canyon View Softball Complex, specifically youth fast pitch. Rob Schoeber informed the Board that CMU has a sports commission and part of their goals are to solicit sports events to fill sports needs in the community by bringing in tournaments and other events.

•  Rob Schoeber gave the group an update about the Las Colonias Amphitheater project. Staff had a good meeting with the Gates Foundation and will be presenting to DOLA on March 15.

•  Rob Schoeber also talked with the Board about the new Parks and Recreation Department tag line, “We Make It Better.”

Item 8: Adjourn

Meeting adjourned at 1:20 p.m.

Next Meeting: April 7, 2016 at Tiara Rado Golf Course

Respectfully submitted,

Allison Little

Administrative Specialist