| A | B | C | D | E | F | |
|---|---|---|---|---|---|---|
| 1 | ATTACHMENT A RFP-4274-16-NJ | |||||
| 2 | Row | Category | Functional Requirements | Importance | Vendor Response Y/N/O | Response Comments |
| 4 | VENDER QUALIFICATIONS AND EXPERIENCE | |||||
| 5 | Experience with simular systems in simular size and type organizations | O | ||||
| 6 | Experience in public sector | O | ||||
| 7 | Provide 3 public sector references (Colorado preferred) | I | ||||
| 8 | SYSTEM ADMINISTRATION - (USER MANAGEMENT, LICENSING & SECURITY) | |||||
| 9 | HIPAA compliant | R | ||||
| 10 | Compatible with active directory; use complex passwords | R | ||||
| 11 | Adaptive licensing model | O | ||||
| 12 | Full featured administration interface | R | ||||
| 13 | Ability to control user access through group security management | R | ||||
| 14 | Time defined user access; pre-date access availability | O | ||||
| 15 | Track user access; document file revisions | R | ||||
| 16 | No restrictions on concurrent user licensing | O | ||||
| 17 | No restrictions on device connection licensing | O | ||||
| 18 | Describe methods and safeguards in place to prevent the loss of recorded data | I | ||||
| 19 | Provide comprehensive audit logging of user access and system activity | R | ||||
| 20 | Diverse app security provisions for view-only, add, edit, delete, external sharing, e-mail attachment | R | ||||
| 21 | Comprehensive debug audit and logging | R | ||||
| 22 | API functionality | R | ||||
| 23 | E-mail integration with encryption | O | ||||
| 24 | Responsive web platform functionality | O | ||||
| 25 | Overall program scaleability | O | ||||
| 26 | Service Level Agreement (SLA) Support | R | ||||
| 27 | Connectivity to similar systems at other organizations | I | ||||
| 28 | Direct access to database with full administration access | R | ||||
| 29 | Ability to join with external databases | O | ||||
| 30 | Meeting and Agenda Management Module or Interface | O | ||||
| 32 | USER EXPERIENCE | |||||
| 33 | Provide recent interactive history for searches, bookmarks, tasks, preferences, etc. | R | ||||
| 34 | Provide user chat interface with ability to reference files and documents | O | ||||
| 35 | Simple interface for adding, editting, annotating and duplicating files, images and index data | R | ||||
| 36 | Save global preset layouts, views, print preferences independent of device or user | O | ||||
| 37 | All-in-one user interface; minimal module separation | O | ||||
| 38 | System-wide alert notification directly within application | O | ||||
| 39 | Ability for users to flag & report errors directly within system | O | ||||
| 40 | Ability to track usage time for business metrics | O | ||||
| 41 | Ability to provide reporting service to users | O | ||||
| 42 | Allow users to audit coworkers (QA/QC) | O | ||||
| 45 | EDMS & CONTENT MANAGEMENT | |||||
| 46 | Conversion of existing EDMS content | R | ||||
| 47 | Retention management schedule configuration interface w/ notification system | R | ||||
| 48 | Notes window pane that can reference one or more documents | O | ||||
| 49 | User controlled document annotation - post-it-notes, e-signatures, stamps, redaction | R | ||||
| 50 | File redaction - through user control or semi-automated phrase search & redact | R | ||||
| 51 | Optical character recognition & full text searches of document content | R | ||||
| 52 | Document and/or image file metatag information retention & retrieval | R | ||||
| 53 | Document workflow functionlity including e-mail notifications, signatures, edit history | R | ||||
| 54 | Document transfer toolset (inport & export) - with file encryption | R | ||||
| 55 | Dynamic file indexing system | R | ||||
|---|---|---|---|---|---|---|
| 56 | Automated document indexing | R | ||||
| 57 | Enhancement tools for scanned images | R | ||||
| 58 | Ability to combine, reorganize, insert, delete, duplicate pages and/or files. | R | ||||
| 59 | Provide for and display unique systemwide file ID | R | ||||
| 60 | File check-in/ check-out from/to native application for editting purposes | R | ||||
| 61 | Cross index searching & retrieval | R | ||||
| 62 | File security by index or index combinations | R | ||||
| 63 | Mobile toolset to include image capture, indexing & importing | O | ||||
| 66 | SERVER & STORAGE | |||||
| 67 | Windows Server 2012 Operating System | O | ||||
| 68 | Windows SQL Server 2012 Database Integration | O | ||||
| 69 | Microsoft IIS Website or Web Application | O | ||||
| 70 | Meet or exceed manufacturer's recommended requirements | R | ||||
| 73 | DEVICES | |||||
| 74 | Interface with Industry Standard Scanners (Currently using Fujitsu 5530C2 scanners) | R | ||||
| 75 | Windows 7 (64-bit) & 10 desktop operating system compatibility | R | ||||
| 76 | Thin client compatibility (VMWare) | R | ||||
| 77 | Mobile device compatibility (Droid, Laptop, Surface Pro, iPad, iPhone) | R | ||||
| 81 | Importance | |||||
| 82 | R | Required | ||||
| 83 | O | Optional/Preferred | ||||
| 84 | I | Information Requested | ||||
| 85 | ||||||
| 86 | Response | |||||
| 87 | Y | Completely meets / "out of box" solution | ||||
| 88 | F | Future (Specify Release Version / Date) | ||||
| 89 | 3P | Third Party Software Required | ||||
| 90 | M | Modification (Change Using Built-in Toolset) | ||||
| 91 | C | Custom development Required (Provide cost estimate in comments section) | ||||
| 92 | N | Cannot be met / Not available | ||||
| 93 | ||||||
| 94 | Abbreviations | |||||
| 95 | NVMS | Network Video Management System | ||||