Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Perform professional level duties and responsibilities in support of the City Manager’s Office; direct or participate in gathering information, budget and problem analysis, research, writing, project administration and process improvement; work closely with all City departments and citizens to carry out specific programs and special projects related to departmental and City requirements; perform other duties as assigned.
JOB CLASSIFICATION
Exempt, Non-Safety Sensitive.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from the City Manager.
Exercises direct supervision over assigned staff.
PRIMARY DUTIES--The following are examples of primary duties assigned to positions in this classification. Other related duties and responsibilities may be assigned.
1. Plan, prioritize, assign, supervise, and review the work of assigned staff; participate in the selection of assigned staff; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline procedures.
2. Conduct complex and sensitive financial, operational and management analysis; study and research projects including those involving City-wide issues, programs, initiatives, policies and procedures; gather and analyze data and information from various sources on a variety of specialized topics.
3. Develop and communicate recommendations for operational policies, procedures, programs, services, best practices and other initiatives for a wide variety of municipal programs and issues.
4. Assist the City Manager and Deputy City Manager in responding to requests for information and special project needs from City Council including items that may be sensitive and confidential.
5. Work with all levels of department and management staff to develop and implement plans, strategies, activities and process improvements; prepare a variety of related reports, proposals, technical presentations, and correspondence; work with staff to solve problems and determine courses of action; recommend improvements and modifications.
6. Develop, coordinate, manage, and participate in programs and activities with outside agencies and organizations; lead or participate in variety of councils, committees, boards and community organizations; facilitate discussions and communication on behalf of the City.
7. Respond to requests or concerns from the general public, investigate, recommend and follow-up with appropriate action(s); involve appropriate staff with problem resolution.
8. Track and update state legislation that may impact assigned programs and operations; prepare reports and make recommendations based on findings.
9. Participate in professional group meetings; stay abreast of new trends and innovations in the field of public administration and municipal service delivery.
10. Perform other duties as assigned in area of responsibility.
QUALIFICATIONS
Knowledge of:
Principles and practices of supervision, leadership, and personnel management.
Municipal government services, organization and general political structure.
Principles and practices of public relations, community involvement and marketing strategies.
Customer service principles and problem resolution techniques.
Principles and practices of project management.
Principles and methods of organizational development, process improvement, and performance measurement.
Methods and techniques of effective technical report preparation and presentation.
Advanced mathematical concepts, including statistical analysis and comparison.
Effective public speaking and presentation techniques.
English usage, spelling, grammar and punctuation.
Modern office technology and equipment, including computers and related software applications.
Applicable Federal, State and local codes, laws and regulations.
Ability to:
Oversee, direct and coordinate the work of assigned staff.
Develop and implement strategic initiatives to improve service delivery and operational efficiency.
Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
Organize and manage multiple projects and deadlines.
Write and/or edit written materials for publication.
Identify opportunities to publicize City programs.
Present technical data, in verbal, written, graphic and map form to a variety of audiences.
Elicit community and organizational support for City programs.
Respond to requests and inquiries from the general public and City employees.
Interpret and apply Federal, State and local policies, laws and regulations.
Operate and use modern office equipment including computer and various software applications.
Communicate clearly and concisely, both orally and in writing.
Speak, read, comprehend, and write the English language fluently.
Establish and maintain effective working relationships with those contacted in the course of work.
Experience and Training Guidelines
Minimum Requirements:
Experience:
Three (3) years of increasingly responsible experience in administrative and management project experience; preferably in municipal governmental or public administration.
Training:
Bachelor’s degree from an accredited college or university with major course work in public administration, business administration, political science or related field.
Other combinations of experience and education that meet the minimum requirements may be substituted.
License or Certificate
Possession of, or ability to obtain, a valid Colorado driver’s license.
Possession of, or ability to obtain, City of Grand Junction Leadership Track certification within two (2) years of appointment.
Possession of, or ability to obtain, a process improvement or an organizational efficiency practices certification within two (2) years of appointment.
WORKING CONDITIONS
Environmental Conditions:
The job is performed in the following working environment:
Office environment; exposure to computer screens.
Physical Conditions:
The job is characterized by:
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
The following physical activities are very or extremely important in accomplishing the job’s purpose and are performed on a daily basis:
While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk, hear, see and demonstrate manual dexterity. The employee is also required to perform light lifting. May be required to observe work site duties in outside environments with weather conditions that are hot, cold, or wet.