Parks and Recreation Advisory Board Minutes

Regular Meeting – December 1, 2016

Meeting Location:  Parks and Recreation Administrative Conference Room

Roll Call

Board Members Present:  Scott McBrayer

 Abby Landmeier

 Sam Susuras

 Marc Litzen

Parks & Recreation Staff Present:  Rob Schoeber, Director

 Mike Vendegna, Parks Superintendent

 Traci Wieland, Recreation Superintendent

Darcy Austin, Sr. Administrative Assistant

City Staff Present  Greg Caton, City Manager

Item 1: Meeting Called to Order by acclimation at 12:00 p.m.

Item 2: Approval of Minutes

Sam Susuras moved to approve the October 12, 2016 and November 3, 2016 Parks and Recreation Advisory Board Minutes. Scott McBrayer seconded the motion. The motion carried unanimously.

Motion approved by the Parks and Recreation Advisory Board: Yes 4 No 0

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Item 3: Goal Setting

Rob Schoeber explained the Capital Projects Rankings and how they came out in the list of importance. The top five park maintenance projects that the Board picked are the same top five priorities that staff picked (see attached spreadsheet for all averages, ranks and variances).

Sam Susuras and Abby Landmeier both agreed that their priorities were safety type issues over just recreational needs. Final wrap up will be at the January 5, 2017 board meeting.

Item 4: Project Updates

Traci Wieland stated that the Las Colonias ground breaking was a great event and that everything is still on schedule to completed in the fall of 2017. We have received $120,000.00 grant from the DOE and additional grants from GOCO, Ducks Unlimited and Colorado Youth Core. Traci Wieland is also applying for other possible grants in the amount of $200,000.00.

Mike Vendegna stated that parks crews would be working on trail construction and repair through March of 2017 and doing some additional work on the Westlake Skate Park. Parks crews will also be adding additional horseshoe pits out at Canyon View Park, a long time project that has been put on hold due to budget constraints. We will be adding two more four court pits and a shelter with all work being done in house so minimal funds will be used. Traci Wieland stated that we are still working on the GOCO Inspire Initiative and have some great ideas for areas such as Riverside and Jarvis and will be looking at some conceptual ideas next week. This grant does require a cash match so that is something that they will be working on. Rob Schoeber stated that it was a great fall for the golf division which enabled them to recoup from losses earlier in the year.

Item 6: Bylaws Update

Some final touches were done on the amendments to the bylaws and these will now be brought before City Council for approval on January 18, 2017.

Item 6: For the Good of the Community

Mike Vendegna stated that since 2007 we have been receiving $25,000.00 a year in private donations for Crown Point Cemetery and again this year we received another $25,000.00 donation. This money will go towards additional improvements at Crown Point Cemetery.

Item 7: Future Meeting Dates

The Board approved the calendar of proposed meeting dates in 2017 (see attached).

Item 8: Adjourn

The meeting adjourned by acclimation at 12:37 p.m.

Next meeting: January 5, 2017 at 12:00pm

Respectfully submitted,

Darcy Austin

Sr. Administrative Assistant