Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Serve as staff for Downtown Grand Junction to coordinate, produce, and manage special events sponsored by the Downtown Grand Junction and assist with permitting for all events that happen within Downtown.
JOB CLASSIFICATION
Exempt, Non-Safety Sensitive.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from the Executive Director of the Downtown Grand Junction.
PRIMARY DUTIES--The following are examples of primary duties assigned to positions in this classification. Other related duties and responsibilities may be assigned.
1. Plan, coordinate, produce, and manage Downtown sponsored events.
2. Coordinate and manage all logistics of event production and execution, including securing necessary permits, processing vendor applications, supervise and direct event staff responsible for event implementation; coordinate with City of Grand Junction staff as needed.
3. Prepare, manage, and track budgets for each special event.
4. Serve as Downtown Liaison for Special Event Task Force, Downtown Ambassador Program, and other committees/organizations as needed.
5. Solicit and coordinate the participation of Downtown businesses in planning and executing Downtown events, including staffing both standing and ad hoc event committees.
6. Provide input, assistance and oversight to third-party producers of events held in Downtown.
7. Research special events in other communities, and collect organizational best practices and municipal policies/regulation of events; develop recommendations for improving Downtown events and/or City of Grand Junction event policies in coordination with Downtown and City staff.
8. Attend and participate in regional meetings and conferences concerning Downtowns and their special event programming and production.
9. Assist with Downtown marketing and securing sponsorships for Downtown events.
10. Perform other duties of a similar nature or level.
QUALIFICATIONS
Knowledge of:
Principles and practices of event planning and coordination.
Methods and techniques used to promote sales.
Equipment operations and set-up techniques used for various types of events.
Effective communication and speaking techniques, and public relations skills.
Principles and procedures of bookkeeping, record keeping and reporting.
Principles of business writing and basic report preparation.
General mathematics including addition, subtraction, division and multiplication.
Modern office procedures, methods, technology, and equipment including computers and software applications.
Applicable Federal, State and local codes, laws and regulations.
Ability to:
Organize and coordinate complex, high-profile functions and event activities.
Effectively work with constituencies that may have competing objectives; persuade, direct and guide staff.
Prepare and present clear and concise reports.
Analyze problems, identify alternative solutions and consequences of proposed actions; implement recommendations.
Direct, coordinate, and evaluate the work of seasonal and temporary staff.
Prepare and conduct sales and services presentations and facility tours.
Prepare contracts and/or proposals, issue contracts and negotiate pricing, terms and conditions.
Work flexible hours to accommodate special events, including evenings, weekends, and holidays.
Respond to requests and inquiries from the public and City employees.
Comply with Payment Card Industry (PCI) standards for handling and securing payment card information.
Operate and use modern office equipment including computer and various software applications.
Communicate clearly and concisely, both orally and in writing, in all types of media formats.
Establish and maintain effective working relationships with those contacted in the course of work.
Experience and Training Guidelines
Minimum Requirements:
Experience:
Two (2) years of increasingly responsible experience in special event management and production; two years of volunteer coordination; experience with website management and maintenance; and experience with contracts and contract management.
Training:
High school diploma or G.E.D.; supplemented by specialized training in events, sales and/or marketing. Other combinations of experience and education that meet minimum requirements may be substituted.
Other combinations of experience and education that meet the minimum requirements may be substituted.
License or Certificate
Possession of, or ability to obtain, a valid Colorado driver’s license.
WORKING CONDITIONS
Environmental Conditions:
The job is performed in the following working environment:
Office environment and field environment including in all types of weather.
The following condition(s) may be present on a continuing basis:
Local Travel with some evenings, weekends, and holidays required.
Physical Conditions:
The job is characterized by:
Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.
The following physical activities are very or extremely important in accomplishing the job’s purpose and are performed on a daily basis:
While performing the duties of this job, the employee is required to sit for prolonged periods. The employee is regularly required to see, hear, talk, stand, twist and use repetitive motions in the conduct of work. The employee is also required to perform light lifting.